Paper Shredding Services for Resource Recovery and Recycling (RRR)

The City of Santa Monica's Resource Recovery and Recycling Division is seeking a qualified shredding company to provide secure onsite document destruction services through a competitive Request for Proposals (RFP). The procurement involves delivering document shredding services at four quarterly public events in 2026, specifically scheduled on May 16, August 8, and November 7, each event running from 8:30 a.m. to 2:30 p.m. at the City Yards located at 2500 Michigan Avenue. The vendor must provide three trucks capable of shredding a minimum of 8,000 pounds of paper per event, with staff members present to manage the process. Required qualifications include NAID (National Association for Information Destruction) AAA Certification, which must be maintained throughout the contract term. The RFP requires bidders to submit a lump sum price per event covering three recycling trucks and three staff members, along with hourly rates for potential additional trucks or time. Key submission deadlines include November 5, 2025, for questions and November 26, 2025, at 3:00 p.m. for final bid submissions, with the potential for contract renewal for up to four additional one-year periods.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though it does include a Living Wage Ordinance requiring a minimum wage of $22.50 per hour for certain employees. The procurement requires vendors to comply with non-discrimination policies and provide detailed documentation, including weight tickets and certificates of destruction within 15 days of each event. Vendors must also meet comprehensive insurance requirements, including $1,000,000 in Commercial General Liability, Automobile Liability, and Workers' Compensation coverage. While specific budget ranges are not explicitly stated, the contract involves providing services across four quarterly events with potential for multi-year renewal. The vendor must ensure staff identification, proper training, and appropriate vehicle markings. Additionally, the contract includes standard provisions for performance standards, termination conditions, and administrative requirements, suggesting a comprehensive and professionally structured procurement process for document shredding services.