69-20260309160225 ASU

Alcorn State University, a state institution located in Lorman, Mississippi, has issued Request for Proposal #5567 for document scanning and digitization services. The university is seeking qualified vendors to provide comprehensive document scanning services that will convert physical records into digital formats to support the modernization of its document management systems. The primary deliverables include the conversion of physical documents into digital formats with specified quality standards and file format specifications, with the ultimate objective of modernizing the university's document management infrastructure. Proposals must demonstrate compliance with university procurement regulations and technical specifications related to the scanning project requirements and delivery timelines for digitized documents. Sealed proposals must be submitted to the Office of Purchasing at 1000 ASU Drive #509, Lorman, MS 39096-7500, with a submission deadline of 2:00 p.m. on Monday, April 20, 2026. Prospective vendors are encouraged to contact the Office of Purchasing prior to the proposal deadline for clarification on technical specifications or other solicitation aspects. The RFP was posted on March 25, 2026, providing bidders with approximately 26 days to prepare and submit their responses.

The RFP documentation does not specify set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted vendor categories at this time. No incumbent vendors or current contractors are identified in the available solicitation materials, nor are there references to existing infrastructure or technology systems requiring vendor integration. Similarly, the award value or budget range for this document scanning and digitization contract has not been disclosed in the posted materials. Interested vendors should obtain the complete RFP document to review all evaluation criteria, pricing structures, contract terms, and any additional requirements or restrictions that may apply to this procurement opportunity.