Secure Document Destruction

The Texas Department of Transportation (TxDOT) issued an Invitation for Bid (IFB 601440000053037) for secure destruction services covering documents and electronic waste across sixty counties in Texas, including Houston, Austin, and San Antonio. This emergency procurement, made under Texas Government Code 2155.137, seeks non-mobile document destruction services to prevent unauthorized disclosure of state records and personal information performed off-site. Services include off-site destruction of documents, electronic equipment, hard drives, media, and non-traditional sensitive items, with regular scheduled pickups requiring a three-business-day destruction deadline and non-routine materials destroyed within fifteen business days. The successful vendor must demonstrate a minimum of three years of secure destruction experience within the past five years, hold current NAID AAA certification, provide comprehensive background checks for all personnel, maintain secure facilities with electronic alarm systems and security monitoring, and ensure zero landfill impact where economically feasible. All work must be performed between 8:00 AM and 5:00 PM, Monday through Friday, excluding state and federal holidays, with the vendor required to begin work within ten business days after receiving written authorization. Deliverables include certificates of destruction with serial numbers of destroyed devices, facility information, receptacle quantities and sizes, and material types, along with TxDOT-issued work orders documenting all pickups. The solicitation was posted on May 14, 2026, with responses due by 3:00 PM Central Time on May 21, 2026, and a tentative contract award date of June 1, 2026. Evaluation will be based solely on pricing, with all costs submitted on a firm, fixed-price basis, F.O.B. destination with freight prepaid and included in unit pricing. Required submissions include a signed Invitation for Bid, pricing schedule with individual line items for storage containers and destruction services, vendor qualifications and experience schedule, vendor personnel qualifications schedule, Texas Family Code Schedule, and Certificate of Insurance (Form 1950), with all responses submitted as separate, unencrypted documents via email not exceeding 20 MB total file size.

The solicitation does not specify set-asides or restrictions on organization types eligible to respond, though all respondents must comply with Texas Family Code Section 231.006 child support obligation certifications. The incumbent contractor previously providing services under CPA Managed Contract #962-S1 (WorkQuest) is being replaced, as this solicitation addresses areas requiring replacement services for immediate needs. Respondents must obtain and maintain specific insurance coverage prior to beginning work, including Workers' Compensation Insurance with Waiver of Subrogation, Commercial General Liability Insurance with minimum $600,000 per occurrence coverage with TxDOT as Additional Insured and Waiver of Subrogation, and Commercial Automobile Insurance with minimum combined single limit coverage of $600,000. All insurance policies must be from commercial carriers and submitted on the current TxDOT Form 1950 (Rev. 5/24) with original signatures in ink, complete policy numbers, expiration dates, and the vendor's nine-digit Federal Employee Identification Number (EIN), with certificates submitted to PRO_Insurance@txdot.gov one business day prior to policy expiration to prevent work suspension. The solicitation does not specify a total contract budget or award value; however, all work will be released via blanket purchase order releases (BPORs) issued according to TxDOT's operating requirements up to an unspecified aggregate contract amount, though no guarantee of BPOR issuance exists. The contract is subject to availability of state funding and may be terminated without penalty to TxDOT, and the response period is irrevocable for 120 calendar days following the solicitation opening.