On-Site Paper Shredding Services

Northside Independent School District (NISD) in San Antonio, Texas, is seeking qualified vendors to provide On-Site Paper Shredding Services through Request for Proposal (RFP) 2025-120. The procurement is specifically for document destruction services, with vendors required to have the capacity to shred up to twenty pallets within one business day, where each pallet consists of four layers of eight banker boxes. Vendors must also stack empty banker boxes on pallets for district reuse. The RFP was issued on September 9, 2025, with proposals due on October 2, 2025, at 10:30 AM (CT). The contract will be valid for two years following Board of Trustee approval, with potential renewal options for three additional one-year periods. NISD will evaluate proposals using a comprehensive scoring system that includes purchase price (30%), reputation (5%), quality of goods/services (15%), alignment with district needs (20%), past relationship (5%), impact on historically underutilized businesses (5%), and total long-term cost (10%). Pricing must be submitted on the provided Form C Price Sheet, with all costs explicitly detailed.

The district emphasizes this is a best-value selection process, not a lowest-price procurement, and will consider proposals from various vendor types. While specific set-aside designations are not explicitly detailed, the evaluation criteria include a 5% scoring component for historically underutilized businesses, suggesting potential preference for diverse vendors. The procurement allows for flexible awarding, including options to award to a single respondent, multiple suppliers, or line-item basis depending on proposal evaluations. All purchases remain contingent upon available funds, and the district retains full discretion in contract award. The RFP represents a replacement for the previous RFP 2022-186 for On-Site Paper Shredding Services, which is set to expire on November 30, 2025. Vendors are strongly encouraged to respond, as failure to do so may impact future business opportunities with the district. While specific budget ranges are not provided, the comprehensive evaluation process suggests the district is seeking a comprehensive, high-quality document destruction service.