NIGP 93188: Vending Machine Maintenance, Repair, Installation or Removal (Includes Lottery Vending Machines)

NIGP 93188 Vending Machine Maintenance, Repair, Installation Or Removal (Includes Lottery Vending Machines), an Item code, covers the full-service supply, installation, maintenance, repair, and operation of vending equipment across state and local facilities—beverage machines, snack units, combination units, and specialized equipment such as refrigerated lockers and retail merchandising units. State and local governments are currently soliciting under this code for ongoing operational contracts spanning food and beverage vending, medical supply dispensing, and revenue-generating services at municipal and county facilities, courthouses, detention centers, health agencies, recreation centers, state-supported living facilities, and airport retail environments. Issuing bodies include city departments of public services, county procurement offices, state agencies, regional transit authorities, independent fire departments, and parks-and-recreation departments. Recent activity shows repeated procurements from Texas state agencies (Texas Workforce Commission, Health and Human Services Commission), California state departments (Department of Rehabilitation), and municipalities in Florida (City of Doral, City of Olathe), Colorado, Ohio, Arizona, Georgia, and Texas counties.

Recent representative solicitations reveal two dominant procurement models. Revenue-sharing contracts, typified by the Texas Workforce Commission RFP 3202600180 (responses due July 27, 2026) and County of Orange, California IFB-017-3016702-JC (responses due July 8, 2026, with 5–8 percent local small business preference available), structure compensation as fixed commission percentages on gross monthly sales, ranging from 5 to 27 percent by location and product category, with estimated annual contract values from $5,773 to $451,309. Commission-based arrangements typically require the vendor to supply all equipment, labor, maintenance, parts, and insurance while the government retains no upfront costs. Fixed-fee or negotiated-price models include the Greater Orlando Aviation Authority ITN 26-615 (responses due November 6, 2026) for retail merchandising unit manufacturing and installation at Orlando International Airport, the City of Tucson Fire Department solicitation for EMS pharmaceutical and VendNovation vending-machine software and smart-locker services (federally funded through ARPA, HUD, and FTA with Davis-Bacon, DBE participation, Section 3 labor, and Buy America compliance obligations), and the California Department of Rehabilitation IFB S26-33365 (responses due June 17, 2026, with 3 percent DVBE goal and 5 percent certified small business preference) for preventive maintenance and repair across Kings and Tulare Counties at an estimated $180,000 over three years. Service-level requirements across solicitations consistently mandate response times of 24–48 hours for routine service calls and emergency repair capability, credit/debit card and mobile payment acceptance, ADA compliance, and weekly to twice-weekly restocking schedules. Insurance requirements typically include Commercial General Liability of $1–2 million per occurrence, Workers' Compensation, and Auto Liability. Geographic concentration appears strongest in Texas, California, Florida, Colorado, and Ohio, with single-state and multi-location procurements spanning both rural and urban jurisdictions.