RFP - SGU airport vending services

The City of St. George, Utah, located in Washington County, is issuing a Request for Proposals (RFP) for vending concession services at St. George Regional Airport (SGU). The procurement seeks a qualified vending concessionaire to install, operate, and maintain vending machines and services offering perishable and nonperishable items including fresh sandwiches, packaged snacks, non-alcoholic beverages, coffee, and tea across three designated vending areas within the terminal. The St. George Regional Airport served 431,607 passengers in 2025, representing 35% growth over the previous year, and the selected vendor must provide modern vending equipment with payment systems accepting both cash and credit/debit cards, implement proactive maintenance and hygiene protocols, maintain detailed reporting on sales and regulatory compliance, and ensure all services comply with applicable local, state, and federal regulations regarding food safety, vending operations, and airport security protocols. Proposals must be submitted through the City's Bonfire procurement platform by April 15, 2026, at 2:00 p.m. MST, with a questions deadline of April 7, 2026, at 2:00 p.m. MST; proposal format is limited to five double-sided (ten single-sided) pages excluding resumes, concept photos, and cover letters. The RFP will be evaluated on a 100-point scale with criteria including product quality and variety (25 points), vending machine technology and payment systems (20 points), installation and location strategy (15 points), maintenance and hygiene plans (15 points), inventory management efficiency (10 points), reporting and compliance (5 points), experience and qualifications (5 points), and customer service (5 points); interviews may be conducted at the City's discretion in April 2026, with selection announcement expected in May 2026.

The RFP documentation does not specify set-aside designations or restrictions limiting eligibility to particular organization types, disadvantaged enterprises, or socioeconomic categories, indicating this is an open competition. No incumbent vendor or current contractor is identified in the available procurement materials. The selected concessionaire must pay a monthly base fee determined by square footage leased according to the City's Master Fee Schedule, plus a monthly privilege fee equal to ten percent of gross receipts, though specific award values or budget ranges are not provided in the RFP summary. Insurance requirements mandate that the vendor maintain commercial general liability coverage of $1,000,000 per occurrence and $3,000,000 aggregate, automobile liability of $1,000,000 each occurrence and $1,000,000 aggregate, umbrella liability of $1,000,000 each occurrence and $1,000,000 aggregate, and workers' compensation with limits of $1,000,000 each accident, with the City of St. George designated as an Additional Insured. The City reserves the right to reject any or all submissions and to interview some, all, or none of the responding firms, and this RFP does not commit the City to award a contract or reimburse any costs incurred in proposal preparation or presentation.