Request for Proposals for Vending Machines & Services for Gregg County, Texas

Suffolk County's Office of Central Procurement, acting on behalf of the Department of Law/Division of Risk Management, is seeking proposals for Preferred Provider Organization (PPO) Network Services for Workers' Compensation. The primary objective is to select a vendor that can provide PPO network services to help reduce medical expenses for the county's approximately 10,000 employees, who generate around 1,500 new claims annually with over 1,000 ongoing indemnity claims. The selected contractor will be responsible for providing access to PPO networks capable of reducing provider bill charges below the New York State Workers' Compensation fee schedule or usual and customary rates. The RFP was issued on August 21, 2025, with technical questions due by September 9, 2025, and proposals due by September 30, 2025. The anticipated contract term is from January 1, 2026, to December 31, 2027, with two optional one-year renewals. Proposal evaluation will be based on 40 points for general qualifications, 40 points for technical services, and 20 points for cost proposal. Proposers must submit a detailed cost proposal indicating whether pricing will be a percentage of savings or a flat fee per bill, and outline any alternative cost proposals or anticipated additional costs.

The procurement opportunity appears open to qualified individuals and entities, with no specific set-aside designations mentioned. Proposers must complete a comprehensive compliance packet that includes various certifications covering legal requirements such as lawful hiring practices, non-collusion, and vendor eligibility. The county requires contractors to pay a living wage of at least $17.21 per hour with health benefits (or $17.36 without), verify employment eligibility, and maintain non-discriminatory hiring practices. In 2024, Suffolk County spent approximately $9,663,934 on medical expenses and received approximately $265,000 in savings through its current PPO network, suggesting potential cost-saving opportunities for the incoming vendor. Contractors must disclose organizational details, including principal officers and shareholders, and affirm they have not been convicted of certain offenses in the past ten years. The contract includes provisions for audit rights, insurance requirements, record retention, and compliance with various local laws. While no incumbent vendor is specifically identified, the county is seeking to continue and potentially improve its existing workers' compensation PPO network services.