IFB -017-3016702-JC - Vending Machines and Services

The County of Orange, California, County Executive Office – Procurement and Contracting Office is requesting competitive bids for vending machine furnishing, installation, stocking, servicing, maintenance, and removal across approximately 40 County locations under IFB-017-3016702-JC, with bids due July 8, 2026 at 2:00 PM. County of Orange Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certified bidders receive a 5% preference deduction; bidders certified as both OCLSB and DVBE receive an 8% preference deduction.

The scope encompasses cold beverage machines, snack machines, combination machines, coffee and hot beverage machines, food vending machines, and personal product vending machines distributed across administrative offices, health agencies, law enforcement facilities, probation departments, libraries, public works sites, and waste management facilities throughout Orange County, San Francisco City, and subordinate cities. The product list specifies brand preferences (Coke, Pepsi, Tropicana, Frito-Lay, Hershey, Mars) with equivalent substitutes subject to County approval. All equipment must be modern, ADA-compliant, and accept both cash and electronic payments. Contractor personnel performing work at youth detention facilities and Sheriff's facilities must pass background clearance screening. The County does not guarantee specific volumes or machine locations and reserves the right to add, remove, relocate, or modify equipment throughout the contract term.

The contract term runs October 1, 2026 through September 30, 2031 (five years). This is a revenue-sharing arrangement: the contractor retains machine ownership and operational control while paying the County a tiered commission — 20% on monthly gross sales from $0 to $12,500, and 25% on sales exceeding $12,500. The contractor bears all costs for equipment, labor, transportation, stocking, maintenance, repairs, refrigeration, electronic and telemetry systems, and operational support. Service availability is required seven days per week, 8:00 AM to 5:00 PM Pacific Time; emergency calls must be answered within one hour, routine calls within four hours. Contractors must maintain a $10 refund fund at each location and provide monthly sales reporting by the fifteenth of each month. Pricing must remain firm for the entire contract duration with no profit increases permitted; any decreases automatically extend to the County. Bidders must obtain Performance and Labor and Material Payment Bonds. Questions are due June 17, 2026 at 2:00 PM. Submission is electronic only through the County's eProcurement Portal; no other form of bid will be accepted.