ITB #26-19 Vending Machine Services Annual Contract for Clayton County, Georgia

Clayton County, Georgia has issued Invitation to Bid (ITB) #26-19 to procure comprehensive vending machine services for approximately fourteen County locations. The procurement requires qualified bidders to provide installation, maintenance, operation, and restocking of vending machines that offer snacks, beverages, and healthy alternative products across County facilities. Bidders must demonstrate a minimum of three years of experience in similar vending machine services and maintain compliance with Americans with Disabilities Act requirements. Key evaluation criteria include the bidder's ability to generate the highest revenue to the County through a commission-based compensation model, wherein bidders submit a single commission percentage calculated on gross monthly sales. Critical deadlines include a non-mandatory pre-bid conference on Thursday, April 9, 2026 at 10:00 A.M. EST (registration required via centralservicesbids@claytoncountyga.gov), written questions due by Thursday, April 16, 2026 at 3:00 P.M. EST through the BidNet Direct portal, and final bid submission deadline of 3:00 P.M. EST on Thursday, April 30, 2026 via https://www.bidnetdirect.com/georgia/claytoncounty. The initial contract term is one year with the possibility of four successive one-year renewal terms.

Bidders must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation insurance at statutory limits, and commercial automobile liability insurance of $1,000,000 per accident. All vending machine products must be priced comparably to or lower than prevailing convenience store prices within Clayton County, and the County retains the right to add, remove, or relocate vending locations without modifying the commission percentage. Bidders must comply with the Illegal Immigration Reform and Enforcement Act and provide E-Verify registration documentation. No local vendor preference applies to this solicitation, and no set-aside designations for disadvantaged enterprises are specified. Bidders must submit required forms including W-9, conflict of interest certifications, and references demonstrating three years of relevant experience. Compensation is structured entirely on a percentage of gross monthly sales with no County payment for electricity consumed by machines, and the County reserves the right to make one award, multiple awards, or no award.