Vending Services for Orange County Corrections
Closed State & local contract opportunity
- Solicitation number
- Y26-113
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 16592 Vending Machines, Non-Refrigerated (Snacks, Laundry Items, Candy, Cigarettes, Etc.)
- 74085 Vending Machines, Refrigerated (Food, Beverages, Sundries, Etc.)
- 93188 Vending Machine Maintenance, Repair, Installation Or Removal (Includes Lottery Vending Machines)
- 96115 Concessions, Catering, Vending: Mobile And Stationary (See Class 905 For Airport Concessions)
- 97785 Vending Machine Rental Or Lease
- UNSPSC codes
- 48111104 A la carte foods vending machines
- 48111302 Insurance policy vending machines
- 48111002 Machines dispensing bulk quantities
- 72151803 Vending machine installation and maintenance service
- 90101604 Construction or work site catering services
- 90101603 Catering services
- 48111000 Liquid vending machines
- 48111100 Piece and part vending machines
- 48111200 Prepared to order food vending machines
- 48111102 Gumball candy or childrens novelties machines
Show all 22
- 48111103 Snack or small package goods display machines
- 48111106 Personal accommodation item dispensers
- 48111107 Cigarette machines
- 48111108 Drug dispensers
- 48111201 French fry vending machines
- 48111202 Popcorn vending machines
- 48111001 Machines dispensing single servings with cups
- 48111101 Bottle or can vending machines
- 90101600 Banquet and catering services
- 90101605 Food service for transportation operators
- 91111802 Check room concessions
- 90101602 Party tent services
- Point of contact
-
- Kristen Collora kristen.collora@ocfl.net (407) 453-3085
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is seeking a vending services contractor for its Corrections Department through Invitation for Bids (IFB) Y26-113, soliciting comprehensive vending machine services across multiple correction facilities. The procurement covers approximately 45 vending machines distributed across ten buildings, including administration offices, main jail complex, and video visitation centers, serving current staff of 1,293 with potential expansion to 1,620 employees. Contractors must provide a diverse range of beverages and snacks, including healthy options, with modern, energy-efficient machines less than five years old that accept multiple payment methods and meet ADA requirements. Key qualifications include demonstrated experience managing at least 25 machines at a single secure facility, providing references, and compliance with specific operational standards. Critical submission requirements include electronic bid submission through the OpenGov e-Procurement Platform by November 18, 2025, at 4:00 pm EST, with a non-mandatory pre-bid conference scheduled for October 23, 2025. The contract will be awarded on an all-or-none basis to the responsive bidder offering the highest revenue percentage, with bidders required to submit monthly commission payments based on gross sales. Evaluation criteria emphasize vendor capability, financial terms, product quality, and adherence to stringent security protocols.
The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must undergo comprehensive background checks, complete mandatory CJIS training, and strictly adhere to facility access protocols preventing any inmate interaction. The vending service contract will have a five-year term with potential renewal, commencing upon mutual execution. Financial projections indicate current vending revenue ranging from $137,588 in 2022 to $184,200.30 in 2024, suggesting potential annual contract values in that range. Strict product pricing regulations are established, with maximum prices set for various items ($1.25-$1.50 for water bottles, $1.75-$2.00 for snacks). Successful vendors must provide detailed documentation demonstrating compliance with county ordinances, state statutes, and specific operational requirements including insurance documentation, anti-human trafficking compliance, and employment verification. The procurement emphasizes not just vending services, but a comprehensive security-integrated approach to providing refreshment services within a corrections environment.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Vending Services for Orange County Corrections (Y26-113)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, November 18, 2025.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Wednesday, October 29, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email kristen.collora@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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