Vending Services

Collin County, Texas is requesting sealed bids on vending services across multiple county facilities under IFB 2026-325, with bids due August 6, 2026 at 2:00 p.m. CST and questions due July 23, 2026. The award criterion is the highest commission percentage on gross sales (excluding Texas sales tax), making bidder economics the primary competitive differentiator.

The scope covers furnishing, installing, stocking, maintaining, and repairing cold beverage and snack vending machines at 18 designated county locations including courthouses, detention facilities, administrative buildings, and satellite offices in McKinney and Plano. Priority locations require 24/7 stocking and service a minimum of three business days per week; standard locations require weekly servicing during business hours. All machines must feature credit card reader capability with no additional service fees for card transactions and must be current models in good working condition with plainly posted prices.

The estimated annual contract value is $142,000, though actual costs vary based on usage. The 12-month contract commences December 1, 2026 and is renewable for four additional one-year periods at the County's option. Estimated gross sales across 35 account locations total $143,530.11 annually; the current commission structure is 26 percent of gross sales. Bidders submit pricing for 29 line-item beverages and snacks, with evaluation multiplying total product sampling items by the proposed commission percentage.

Within ten days of award, the successful bidder must deposit a $5,000 cash, cashier's check, or surety bond to cover equipment repairs or damage. The vendor must obtain commercial general liability insurance ($1,000,000 per occurrence minimum), workers' compensation coverage, and commercial automobile liability insurance before commencing work. Monthly commission payments are due by the 20th of each month. The County reserves the right to add, delete, or relocate machines with 14 business days' written notice without changing the commission percentage. Vendors must submit a completed W-9 form and conflict-of-interest questionnaire under Texas Local Government Code Chapter 176.