RFP 26-014 Town of Parker Vending Services

The Town of Parker, Colorado is requesting proposals for comprehensive vending services across seven municipal facilities under RFP 26-014, with proposals due July 2, 2026 at 10:00 a.m. MST. A pre-proposal Teams meeting is scheduled for June 23, 2026 at 10:00 a.m. MST, and questions are due June 25, 2026 at 10:00 a.m. MST.

The vendor shall provide, install, operate, and maintain vending equipment at two Recreation Centers, Parks Operations facility, Public Works facility, Police Department, Arts Center, and Town Hall. The scope emphasizes healthy food and beverage options with modern payment technologies and real-time inventory management. A minimum of 30% of all vending products must meet healthy criteria, defined as nuts, protein bars, low-sugar items, fresh fruit, yogurt, vegetable-based options, and refrigerated units offering fresh sandwiches, salads, and protein boxes. Service requirements include twice-weekly restocking for high-traffic locations, 95% machine operational uptime, 90% product availability for core items, and emergency repair response within twelve to twenty-four hours.

The financial structure is commission-based revenue sharing in which vendors propose a percentage of gross sales payable to the Town, with monthly commission payments and detailed financial reporting required. Vendors must accept awards for a minimum of ninety calendar days following submission.

Evaluation criteria, weighted: Technical Capability and Equipment Quality (25 points), Healthy Product Offerings and Menu Diversity (20 points), Financial Proposal and Revenue Sharing Structure (20 points), Experience and Past Performance (20 points), and Service Reliability and Maintenance Program (15 points). The Town reserves the right to enter negotiations and request Best and Final Offers from selected respondents before final award determination. Submissions are through the Euna Procurement portal.