Vending machines operation & management

The City of Doral, Florida (Miami-Dade County) is issuing an Invitation to Negotiate (ITN 2026-11) to procure vending machine operation and management services at multiple municipal facilities. The procurement seeks a single qualified provider to furnish, install, maintain, and operate approximately 25 existing vending machines across ten City locations, including City Hall, parks (Doral Glades Park, Doral Meadow Park, Morgan Levy Park, Trails & Tails Park, Doral Legacy Park, and Doral Central Park), police facilities, and the Police Training Center. The successful proposer must provide comprehensive vending machine services including the sale of prepackaged food and beverages, maintenance of machines in new or near-new condition, acceptance of cashless payments (credit/debit cards, mobile pay, NFC technology), real-time inventory tracking with monthly sales reporting, and twice-weekly restocking on Mondays and Fridays. Minimum qualifications require three to five years of vending machine operation experience, with at least two municipal vending contracts within the past five years, preferably including a Florida government entity, and possession of Florida Department of Health vending machine manager certification. The provider must assign a designated Vending Manager with a minimum of two years of vending, concessions, or restaurant management experience and ensure that at least 50% of food items and 50% of beverages meet nutritional standards established in City Ordinance 2012-21. Service calls must be addressed within 24 hours, with liquidated damages of $25 per day assessed for missed stocking schedules and failure to respond to service requests within the specified timeframe. The evaluation process occurs in four phases: Phase I (responsive proposal evaluation and shortlisting), Phase II (presentations and Q&A sessions), Phase III (closed negotiations with finalists), and Phase IV (final evaluation and award recommendation). The mandatory pre-submittal conference is scheduled for April 15, 2026, at 10:00 AM at Doral Central Park (3005 NW 92nd Ave, Doral, FL 33172), with written questions due by April 28, 2026, at 5:00 PM, and sealed electronic proposals due via OpenGov by May 5, 2026, at 2:00 PM.

The procurement imposes no explicit set-aside designations for disadvantaged enterprises or restrictions limiting respondent types, though proposers are prohibited from subcontracting any portion of services and must operate as independent providers with staff subject to City approval. No incumbent vendor has been identified for this procurement. The selected provider assumes all capital expenditures, installation costs, maintenance, repair, and permitting expenses, with the City requesting a revenue-sharing model structured at approximately 70% vendor/30% City, though all pricing terms are negotiable. The initial contract term is three years with two optional one-year renewal periods for a maximum five-year duration, with fixed pricing required throughout the initial three-year term but allowable CPI adjustments for renewal periods tied to the Miami/Fort Lauderdale Urban Wage Earners and Clerical Workers index, capped to the actual CPI change. Insurance requirements mandate Commercial General Liability of $2,000,000 per occurrence and $2,000,000 aggregate, Business Automobile Liability of $1,000,000 combined single limit, Crime Insurance or Fidelity Bonds of $25,000 minimum per employee/incident, and Workers' Compensation at statutory Florida limits with Employers' Liability of $1,000,000. The City of Doral must be named as additional insured on all applicable policies, and all insurers must maintain AM Best ratings of no less than "A-" for management and "Class V" for financial strength. Final award is contingent upon City Council ratification, City Manager approval in sole discretion, and City Attorney approval as to form and legality.