Revenue Generating Vending Machine Services for Mexia State Supported Living Center

The Texas Health and Human Services Commission (HHSC) is seeking a revenue-generating vending machine services contract for the Mexia State Supported Living Center (MSSLC) located in Lampasas County. The solicitation (HHS0015803) requires a contractor to install, maintain, replenish, and service 36 refrigerated beverage vending machines, 19 snack vending machines, and 1 change machine across multiple campus locations. Specific requirements include stocking beverage machines with soda, water, juice, and sports drinks (excluding glass containers, aluminum cans, and energy drinks), with snack prices capped at $3.00. The contractor must be located within 50 miles of MSSLC, possess a minimum of 5 years of relevant experience, and commit to responding to service calls within 4 hours with repairs completed within 48 business hours. Key evaluation criteria include the vendor's ability to meet operational requirements, provide comprehensive machine services, and offer a competitive revenue percentage to the facility. The solicitation was posted on February 18, 2025, with questions due by February 24, 2025, and final responses required by March 5, 2025, at 10:30 AM CT. The initial contract term will begin upon award and expire on August 31, 2029, with potential for a one-year extension if needed.

The procurement does not appear to have specific set-aside designations for disadvantaged enterprises. Contractors must meet comprehensive insurance requirements, including workers' compensation, commercial general liability, automobile liability, professional liability, and umbrella liability coverage. Bidders must complete multiple mandatory documents, including the HHS Solicitation Affirmations form, Bidder Reference Qualifications Form, and provide a minimum of three verifiable references for similar contracts performed within the last three years. The contract is structured as a revenue-generating arrangement where the selected vendor will compensate MSSLC with an agreed-upon percentage of gross sales after tax, with no upfront rental or leasing costs to the state facility. Detailed compliance requirements include adherence to cybersecurity standards, E-Verify participation, and various state-specific certifications covering areas such as abortion funding, COVID-19 vaccine policies, and restrictions on foreign-owned businesses. While specific award values are not explicitly stated, the comprehensive service requirements and multi-year contract duration suggest a potentially significant revenue opportunity for the selected vendor.