NIGP 91802: Audio/Visual Consulting Services

NIGP 91802 Audio/Visual Consulting Services is an Item code under which state and local governments procure design, technical planning, and advisory services for audio-visual systems integration, staging, and production support across institutional and municipal facilities. Recent solicitations show state colleges, universities, school districts, county governments, and municipal authorities using this code to select consultants for everything from permanent AV infrastructure upgrades to temporary event production.

Universities dominate the recent activity: the Texas A&M University System has issued multiple RFQs for AV integrator services to support classroom, research, and performing arts facilities (RFQ01FPC26281, June 23, 2026, responses due June 23); the University of Houston solicited event AV services (RFP730UOFH3136, due August 6, 2026); and the University of Texas Health Science Center at San Antonio is procuring comprehensive AV production for the San Antonio Breast Cancer Symposium, a 10,000-person conference requiring multi-room support, live streaming, and recording infrastructure (RFP74526P34, due April 20, 2026, capped at $4,999,999.99). School districts are active as well—Pinellas County Schools (Florida) issued an ITB for theater lighting renovations including projection systems and automated controls (ITB 26-CD-020, due May 15, 2026, approximately $501,000); DeKalb County Schools (Georgia) solicited live AV and staging for five high school graduation ceremonies in May 2026 (RFP 26-728, due February 26, 2026); and Fulton County Schools (Georgia) posted a broad RFP for AV equipment, consulting, and support services (RFP 10627, due July 14, 2026). Counties and cities round out the mix: San Mateo County sought consultant support for AV systems evaluation and integration at a public medical center (RFQ 660002526243, due July 3, 2026, HIPAA and compliance requirements); the City of St. Marys (Georgia) requested proposals for AV design and installation in a new city council chamber and court room with live streaming and ADA compliance (RFP PE66960NONST2027000000057, due July 17, 2026); and Williamson County (Texas) solicited an AV upgrade at its Expo Center with turnkey design and installation (RFCSP 26RFCSP21, due April 1, 2026, $1,500,000 budget). The Atlanta Regional Commission twice solicited AV production for its November 2026 State of the Region event at the Georgia World Congress Center (RFP673, initial due June 10, 2026, extended to June 17, 2026, capped at $70,500 for AV services). The code also captures smaller, specialized consulting work: Collier County (Florida) sought emergency management exercise consultants to evaluate and improve its EOC audio/visual systems (QQ2026097 and QQ2026104, due February 6 and March 20, 2026 respectively); and the Washington State Developmental Disabilities Council issued an RFP for a self-advocacy leadership program that may incorporate event or communications support elements (2737307111, due August 25, 2026, $108,000 annually).

Activity spans the South and Southwest: Georgia and Texas show the highest concentration, with secondary presence in Florida, Wisconsin, Washington State, California, Colorado, and Arizona. Solicitations typically require three to five years of relevant experience, professional ADA and regulatory compliance, comprehensive insurance (general liability commonly $1 million or higher), and detailed project experience documentation. Evaluation commonly weighs technical qualifications and past performance at 35–58 percent, cost at 20–50 percent, and compliance/references at 10–20 percent. Many RFPs explicitly require HUB/MBE/WBE subcontracting plans or preferences where applicable under state law. Contract values range from under $100,000 for specialized consulting to multimillion-dollar turnkey installations; most awards are single-vendor or limited-source rather than competitive pools. The code is active and generating regular, substantial opportunities for firms with higher-education, municipal government, and large-event production experience.