25RFP1351128B-RT Countywide Audio-Visual Services & Systems

Fulton County, Georgia is seeking a Request for Proposal (RFP) for Countywide Audio-Visual Services and Systems through its Information & Technology Department. The procurement aims to select two vendors to provide comprehensive audio-visual installation and maintenance services across county facilities, including hardware procurement, installation, testing, and documentation of complete functional systems. Vendors must demonstrate expertise in audio-visual technologies, with key personnel required to have at least three years of work experience and possess AVIXA certifications such as CTS, CTI, and CTD. The Project Manager must have a minimum of five years of experience. Evaluation criteria will comprehensively assess proposals based on project plan/approach (17%), qualifications of key personnel (23%), relevant project experience (19%), availability of key personnel (20%), local preference (5%), service-disabled veterans preference (2%), and cost proposal (14%). The initial contract term will run through December 31, 2025, with potential two optional one-year renewals extending through December 31, 2027. A pre-proposal conference will be conducted via web conference on February 13, 2025, at 11:00 AM, with final proposals due on March 4, 2025, at 11:00 AM.

The RFP includes preferential considerations for local businesses and service-disabled veteran-owned enterprises, though specific set-aside percentages are not explicitly detailed. Vendors must commit to providing three years of next business day on-site maintenance and 24x7 telephone support for all new systems. While no incumbent vendors are mentioned, the county requires vendors to demonstrate capability for comprehensive audio-visual system integration across various county facilities. The RFP suggests a robust procurement with potential significant investment, though exact budget ranges are not specified in the provided documentation. Prospective vendors should be prepared to support a wide range of audio-visual infrastructure, including wiring, cabinetry, electrical, and sound systems, with a focus on technical expertise, responsiveness, and comprehensive service delivery. Interested vendors must carefully review the full RFP documentation and ensure compliance with all specified technical and professional requirements to be considered for selection.