26RFCSP21 Expo AV Upgrade

Williamson County, Texas is seeking a qualified contractor through Request for Competitive Sealed Proposal (RFCSP) 26RFCSP21 to provide a comprehensive turnkey audiovisual system upgrade at the Williamson County Expo Events Center in Taylor, Texas. The project scope includes replacement of existing audio systems with new digital signage and a facility-wide centralized control system, installation of new displays and web-based conferencing in meeting and conference rooms, outfitting the show office with new displays and digital signage players, upgrading displays in concessions stands and pre-function spaces, and implementing a new video distribution system in the expo hall with multiple displays, ceiling-suspended projectors, and projection screens. The contractor must test all existing AV infrastructure in the Pavilion and Arena, submit a written report detailing system condition and performance findings, and clean all components approved for reuse to ensure proper operation. Key qualifications include a minimum of five years' experience on similar-scale projects, employment of a project manager holding AVIXA CTS-I or CTS-D certification, and compliance with all engineered plans and specifications provided by DBR Engineering Consultants, Inc., the Architect of Record. The evaluation committee will score proposals on a maximum of 100 points across three criteria: compliance with proposal requirements and completeness (5 points), relevant experience and qualifications including company experience, government performance, and key personnel credentials (58 points), and pricing (37 points). A mandatory pre-solicitation conference is scheduled for Thursday, March 19, 2026, at 10:00 a.m. at the facility located at 5350 Bill Pickett Trail, Taylor, Texas 76574. Proposals are due April 1, 2026, with substantial completion required within 180 days after Notice to Proceed.

The solicitation does not specify designated set-asides for disadvantaged enterprises, women-owned businesses, or minority-owned businesses, meaning all qualified respondents are eligible to compete. All respondents must submit a completed Conflict of Interest Questionnaire (Form CIQ) within seven business days after becoming aware of facts requiring disclosure and must complete a Proposal Affidavit confirming receipt of all addenda and acknowledgment of project specifications. The contractor must maintain comprehensive insurance coverage including workers' compensation at statutory limits, commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregate, comprehensive automobile liability of $1,000,000 per person and per occurrence, builder's risk insurance equal to 100 percent of the contract price, and umbrella coverage of not less than $5,000,000, with all policies naming Williamson County as additional insured. Performance and payment bonds equal to 100 percent of the contract price and a warranty bond equal to 20 percent of the contract price are required. The contractor must comply with prevailing wage requirements pursuant to the Davis-Bacon Act as established by the U.S. Department of Labor for Williamson County building construction. The construction budget for this project is $1,500,000.00, with equipment specifications including QSC digital sound processors, Shure wireless microphone systems, Digital Projection video projectors, LG and Samsung flat panel displays, Draper projection screens, Sennheiser conferencing cameras, and QSYS control interfaces. The contractor must provide a one-year extended product warranty and a minimum twenty-year system assurance warranty on structured cabling components, along with twelve hours of onsite operator training prior to substantial completion.