Audio / Visual Consultant for Business Technology Services

Pinellas County is seeking an Audio/Visual Consultant for Business Technology Services through a competitive Request for Proposal (RFP) process, solicitation #24-0130-RFP. The primary objective is to conduct a comprehensive evaluation of the county's audio/visual infrastructure across 79 county-owned facilities, developing a strategic capital improvement program (CIP). The consultant will perform a detailed assessment of current audio/visual systems, provide recommendations for upgrades and improvements, and create a multi-year financial forecast for system depreciation and maintenance. Key deliverables include a requirements document that can be used to obtain a fully qualified audio/visual consultant to execute the CIP program. The evaluation criteria will focus on qualifications (20%), approach and methodology (25%), statement of work (40%), compensation (10%), and compliance with county terms and conditions (5%). Critical dates include a question submission deadline of January 9, 2024, and a proposal submission deadline of February 6, 2024, at 3:00 pm. The initial contract term is 12 months, with potential for one additional 12-month extension.

While no specific set-aside designations or restrictions on respondent types are explicitly mentioned in the documentation, the RFP requires proposers to have significant expertise in audio/visual assessments, including relevant certifications and experience with low voltage equipment. The project spans facilities across Pinellas County, including locations in Clearwater, Largo, and St. Petersburg, covering various departments such as Fleet Management, Pinellas County Jail, Public Works, Animal Services, and Public Safety Complex. The existing infrastructure encompasses diverse facility types, including administrative buildings, detention centers, maintenance yards, and specialized operational sites. No specific incumbent vendors or current contractors are identified in the provided documents. While a precise budget range is not specified, the comprehensive nature of the assessment across 79 facilities suggests a potentially significant project scope. Proposers will need to submit detailed cost estimates and demonstrate their ability to understand stakeholder needs and evaluate equipment compatibility with emerging technologies.