Request for Information - Audio-Visual Solutions

The State of Washington's Department of Enterprise Services is seeking vendor input on a forthcoming cooperative purchasing agreement, 00224, for Audio-Visual Solutions. This agreement will enable Washington state agencies, institutions of higher education, and Oregon Cooperative Purchasing Program (ORCPP) members to procure a full catalog of audio-visual hardware, accessories, and related services such as consultation, design, installation, maintenance, and warranty coverage. The solicitation is divided into three geographic regions - Western Washington, Eastern Washington, and Southern Washington and Oregon. Vendors must meet detailed specifications and performance requirements covering equipment, service capabilities, project experience, customer support, and supply chain management. Responses to this Request for Information are due by November 22, 2024, but this is not an opportunity to submit a full bid. The formal solicitation is expected to be posted on January 16, 2025, with a contract award on March 17, 2025 and a 72-month contract term.

The contract will be awarded to up to two Main Vendors and two Reserved Vendors per region, with the Reserved Awards set aside for Washington Small Businesses and Certified Veteran-Owned Businesses. Pricing will be evaluated based on equipment costs, labor costs, warranty pricing, and overall total bid price. The State is seeking to establish a new statewide cooperative purchasing agreement that can be utilized by a wide range of eligible government entities, with historical annual sales averaging approximately $6.3 million.