SP-2025-0026 Web Design and IT Planning Services

The Superior Court of California, County of Solano is issuing Request for Proposals SP-2025-0026 for Web Design and IT Planning Services with a proposal submission deadline of March 18, 2026. The procurement seeks a qualified consultant to conduct a comprehensive technology assessment and develop a multi-year Technology Strategic Plan for the Court's Specialty/Collaborative Courts division, which includes the Adult Drug Court, Dependency Drug Court, Veterans Treatment Court/Military Diversion, Mental Health Court, Parole Reentry Court, and CARE Court. Deliverables include evaluating and recommending solutions for case management, participant engagement, interagency collaboration, and data collection, as well as designing and implementing a modern, secure, and interactive webpage integrated with the Court's existing website. Minimum qualifications require at least five consecutive years of documented experience providing similar services, completion of all required forms and questionnaires, current business and professional licenses, and procurement of specified insurance coverage including Workers Compensation/Employer's Liability, Commercial General Liability of $1 million per occurrence and $2 million annual aggregate, Professional Liability of $1 million per occurrence and $2 million annual aggregate, Cyber Liability, Technology Professional Liability, and Error & Omissions coverage. The evaluation criteria are weighted as follows: Experience on Similar Assignments (20%), Credentials of Proposer's Personnel (10%), Quality of Work Plan (20%), and Cost (50%). Proposals must be submitted electronically through Bonfire by the March 18, 2026 deadline, with pricing remaining valid for 180 days from submission. The contract duration extends until completion of all deliverables with no renewal option, and the project target start date is estimated for April 2026.

No incumbent contractor is identified for this procurement, and no specific funding source or budget amount is disclosed in the RFP documentation. Disabled Veteran Business Enterprise (DVBE) qualified proposers are eligible for a 3% evaluation incentive, and Small Business certified proposers are eligible for a 5% preference consideration. Proposers must comply with prevailing wage requirements as this is classified as a public works contract and must adhere to California Labor Code prevailing wage regulations. All contractor personnel accessing Court facilities are subject to background check requirements. The compensation structure establishes a not-to-exceed contract sum to be determined upon award, with payment contingent upon Court approval of invoices submitted within the first twenty-five calendar days of each month for services rendered in the preceding month, and payment will be made within thirty days of receiving correct and proper invoices. Contractors are required to submit a detailed Cost Proposal form providing a single hourly rate that constitutes full compensation for all services, including time spent on deliverables and all related activities, with proposers expected to provide estimated total hours required to complete and deliver all deliverables. Award will be made to the highest-scoring responsive vendor, with the Court reserving the right to conduct optional interviews and seek assistance from outside technical experts during evaluation.