Broadcast Audio/Visual (A/V) Installation, Service, and Support

Sarasota County is seeking a contractor to provide comprehensive broadcast audio/visual (A/V) installation, service, and support services through an Invitation for Bids (IFB). The procurement covers maintenance, repair, and installation of A/V equipment across multiple county facilities, including the Emergency Operations Center and Access TV. Bidders must demonstrate at least two references with A/V equipment maintenance, installation, repair, and support experience within the past seven years. The contract will have an initial term of three years, with services to be performed during normal business hours (Monday through Friday, 7:00 a.m. to 5:00 p.m.), and emergency services available 24/7. Key deliverables include preventative maintenance inspections twice annually, technical support, equipment disconnection and reinstallation, and new equipment installation. The county will award the contract to the responsive and responsible bidder submitting the lowest total bid price, with services priced according to a detailed fee schedule. The due date for submissions is May 15, 2025, with the solicitation originally posted on June 13, 2025.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The existing equipment inventory reveals a substantial A/V infrastructure across 12 county locations, featuring equipment from manufacturers like Crestron, Sony, Sharp, Panasonic, Polycom, and AJA. Contractors must comply with stringent CJIS (Criminal Justice Information Services) security requirements, including mandatory fingerprint-based background checks and strict confidentiality protocols. Insurance requirements are comprehensive, mandating workers' compensation, commercial general liability, and business automobile liability coverage. While specific budget ranges are not explicitly stated, the extensive equipment inventory and multi-facility scope suggest a significant potential contract value. Contractors will be required to maintain a rolling stock inventory and provide detailed reports following maintenance inspections, with the county reserving the right to immediately remove and replace personnel as needed.