Audio Visual Services - Meeting Space Enhancements for City Hall
Closed State & local contract opportunity
- Solicitation number
- 2022-REQ-068
- State
- Pennsylvania
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- Point of contact
-
- Julie Reed jreed@scrantonpa.gov (570) 575-6835
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Scranton's Information Technology Department is seeking proposals for Audio Visual Services to enhance meeting spaces within City Hall, targeting comprehensive AV consulting and installation services. The procurement involves design recommendations, hardware configuration, consultative services to preserve the historic space's integrity, and full equipment procurement and installation including speakers, podiums, projectors, and retractable projection screens. Potential respondents must submit sealed proposals electronically through the city's e-Procurement Portal by 10:00 am on August 9, 2023, with all questions and clarification requests due by 4:30 pm on August 7, 2023. The evaluation process will utilize a 100-point scoring system that assesses proposal completeness, responsiveness to requirements, professional qualifications, proposed work plan, and project fees. Respondents are required to register on the e-Procurement Portal, with failure to "Follow" the project potentially disqualifying them from participation. Proposals must be accompanied by a certificate of insurance, signed affirmative action documentation, non-segregated facilities affidavit, non-collusion affidavit, and contractor disclosure forms.
The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged business enterprises. Respondents will need to demonstrate professional qualifications and compliance with local tax requirements, and the city reserves the right to reject any proposals and negotiate the final project scope. While no specific budget range is detailed in the provided documentation, the city will select the proposal that most closely meets its requirements and provides the best overall value, which may not necessarily be the lowest-cost submission. Potential vendors encountering technical difficulties with the e-Procurement Portal can contact OpenGov's support team via the website's real-time chat function or email at support@procurenow.com. The project is specifically located in Lackawanna County, Pennsylvania, and will involve technological enhancements to the City Hall's meeting spaces, with a focus on preserving the historic character of the environment while implementing modern audiovisual capabilities.
Opportunity text
The Information Technology Department for the City of Scranton is seeking separate sealed proposals for an individual or firm to provide Audio Visual Services-Meeting Space Enhancements for City Hall and will be received online by the City of Scranton Controller via the City's e-Procurement Portal until 10:00 a.m. on Wednesday, August 9, 2023, at which time such proposals will be opened in City Council Chambers, 2nd Floor and made available for public viewing at www.youtube.com/user/electriccitytv570 for the following:
CITY OF SCRANTON
AUDIO VISUAL SERVICES-MEETING SPACE ENHANCEMENTS FOR CITY HALL
Proposals shall be made upon the specifications included in the official proposal request which may be obtained by visiting the City of Scranton's e-Procurement Portal, https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a proposal, you shall register on the City's e-Procurement Portal. Once registered, vendors may view and click "Follow" to be a prospective Respondent for this solicitation and will appear on the Follower's list. vendors that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City's e-Procurement Portal, and therefore will be unable to participate or be considered for this RFP.
All proposal documents and supplementary documents must be uploaded and submitted using the City's e-Procurement Portal prior to 10:00 a.m. on August 9, 2023, as instructed in this solicitation. Once the file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. At that point, the Respondent representative who is registered with the City will receive an email confirmation from the City's e-Procurement Portal.
All proposals must be accompanied by a certificate of insurance and signed affirmative action, non-segregated facilities, non-collusion affidavits, and disclosure by current contractor.
All communications regarding technical, scope, and/or project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this RFP shall be submitted via "Q & A" through the City's e-Procurement Portal, before the deadline of 4:30 p.m. on Monday, August 7, 2023 and according to these specifications herein.
If a Respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact, OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the Respondent's responsibility to ensure that their response is submitted before the deadline.
Files
| File | Type | Posted |
|---|---|---|
| Audio_Visual_Services_-_Meeting_Space_Enhancements_for_City_Hall.pdf |
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