Request for Proposal: AV System for Multi-Purpose Conference Center and Arena

Gordon County Board of Commissioners has issued a Request for Proposal (RFP) on August 8, 2025, seeking a comprehensive audiovisual (AV) system design, procurement, installation, and integration for their new Multi-Purpose Conference Center and Arena located at 1060 Liberty Rd SW. The project requires a multi-input/multi-output AV solution capable of supporting diverse events including conferences, corporate functions, and agricultural shows. Specific requirements include conference center capabilities to subdivide into three meeting rooms, wireless microphones, multiple video inputs, and 85" monitors, while the arena requires a press box audio system with indoor and outdoor speaker configurations. The proposal evaluation will be based on several key criteria: technical and functional merit (20 points), vendor experience and qualifications (20 points), cost-effectiveness (30 points), project management approach (15 points), and support and training (15 points). A mandatory pre-bid meeting is scheduled for August 29, 2025, at 2:00 pm, with proposal submissions due by September 17, 2025, at 2:00 pm. Vendors must submit a detailed project plan, technical proposal with equipment specifications, cost breakdown, company profile, and support and training plan.

The RFP does not explicitly mention set-aside designations or restrictions for specific enterprise types. All proposals must include an E-verify Affidavit in compliance with Georgia state law, which is a mandatory submission requirement. The contract does not indicate an existing incumbent vendor or specific infrastructure integration requirements. While no specific budget range is listed, the comprehensive nature of the AV system and the multi-purpose facility suggest a significant investment in technology infrastructure. The construction timeline indicates the conference center will begin construction in August 2025, with arena construction commencing in early 2026, which provides context for the project's technological and implementation expectations. The Gordon County Board of Commissioners reserves the right to select or reject any proposals and will not be liable for costs incurred by respondents during the proposal preparation process.