Mobile Flypack Video Production System

Pasadena Media, located in Los Angeles County, California, is seeking a vendor to procure a comprehensive Mobile Flypack Video Production System for installation in a 2023 Ford E-Transit Low Roof, Long Wheelbase Cargo Van. The procurement aims to create a fully digital, state-of-the-art mobile video production system capable of covering government meetings, parades, and other events. The required system must include specific equipment such as a TriCaster TC1 with ProTek Ultra, a 3G-capable video router, Blackmagic recorders, networking equipment, an RTS OMNEO intercom system, Lectrosonics IFB system, Sennheiser wireless sets, PreSonus audio mixer, and various converters and cables. The rack-mounted system must not exceed 62" wide by 31.5" deep by 48" high, be shock-mounted, include lockable drawers, and be operational within ten minutes. The bid was released on August 1, 2023, with a submission deadline of August 18, 2023, at 12:00 pm, and the project has a 90-calendar day completion timeline from the date of award. Pricing will be evaluated based on the lowest Grand Total Price, with the contract having an initial one-year term and potential future adjustments based on the Consumer Price Index.

The procurement includes several set-aside and compliance requirements, particularly related to federal labor standards and equal opportunity provisions. Vendors must complete multiple forms demonstrating compliance with HUD Federal Labor Standards, including Worker's Compensation Certification, Non-Segregated Facilities Certification, and Section 3 requirements that prioritize employment and economic opportunities for low- and very low-income persons. Contractors must meet benchmark goals of 25% total labor hours worked by Section 3 workers and 5% by Targeted Section 3 workers. Additionally, vendors must provide a Unique Entity Identifier (UEI) from SAM.gov and complete documentation such as a Non-Collusion Declaration and Vendor Questionnaire. The procurement emphasizes transparency in employment practices, requiring vendors to certify non-discriminatory hiring practices and provide detailed workforce demographic information. While a specific budget range is not explicitly stated, the comprehensive technical requirements and extensive documentation suggest a significant investment in creating a professional-grade mobile video production system for municipal media operations.