Audio-Visual Solutions

Washington State Enterprise Services is conducting a Competitive Solicitation (No. 00224) for Audio-Visual Solutions across two geographic regions: Western and Eastern Washington. The procurement seeks comprehensive audio-visual equipment and services, including consultation, design, installation, maintenance, and warranty coverage, targeting state agencies, institutions of higher education, political subdivisions, federal agencies, public-benefit nonprofits, and federally recognized Indian Tribes. Bidders must provide a diverse range of audio-visual equipment with at least five different suppliers and thirty different brands, demonstrating robust supply chain capabilities. Evaluation criteria include seven key performance requirements: key personnel experience, bidder experience, supply chain management, training manual quality, warranty and support options, environmental sustainability, and complex design scenario responses. Scored non-cost factors will assess bidders across multiple categories with point allocations ranging from 15 to 75 points per performance requirement. The solicitation has a virtual pre-bid conference scheduled for August 19, 2025, with bids due by September 22, 2025, and anticipated contract awards on November 24, 2025. The contract will run up to 72 months, with potential to make up to three Main Awards and three Reserved Awards in each geographic region.

The procurement prioritizes Washington Small Businesses and Certified Veteran-Owned Businesses, offering Reserved Awards and establishing preferences for businesses with a physical base of operations within the bidding geographic area. Bidders must have specific qualifications, including business registration, tax compliance, workers' rights certifications, and appropriate insurance coverages. A Diverse Business Inclusion Plan allows vendors to outline voluntary participation goals for minority-owned, woman-owned, veteran-owned, and small businesses registered in Washington's Electronic Business Solution (WEBS). The contract will include a 1.5% vendor management fee and has historically generated approximately $7,156,596.02 in annual sales, with total previous contract sales reaching $42,939,576 between April 2019 and December 2024. Contractors must comply with prevailing wage requirements, data security standards, and nondiscrimination regulations. The solicitation offers potential performance-based contract extensions of up to 24 additional months and requires detailed annual reporting on diverse business participation and contract performance.