25RFCSP87 Expo AV Upgrade

Williamson County, Texas is seeking competitive sealed proposals for a comprehensive audiovisual (AV) systems upgrade at the Williamson County Expo Events Center through solicitation 25RFCSP87. The project involves a full-scale technological enhancement of AV infrastructure across multiple spaces including the Expo Hall, Arena, Pavilion, Conference Room, Meeting Room, and Show Office. Specific deliverables include installing digital signage, video projectors, projection screens, flat panel displays, wireless microphone systems, sound processors, cameras, control interfaces, and networking equipment from professional-grade manufacturers like QSC, Shure, and Sennheiser. A mandatory pre-solicitation conference is scheduled for October 30, 2025, at 10:00am at the Expo Center located at 5350 Bill Pickett Trail in Taylor, Texas. Proposals are due by November 19, 2025, with an evaluation process that will assess respondents across multiple criteria including company experience, performance history, personnel qualifications, and pricing, with pricing weighted most heavily at 40 points out of a total 100-point evaluation scale.

The project has a total construction budget of $1,500,000.00 with a targeted substantial completion timeline of 180 days after Notice to Proceed. While no specific set-aside designations are explicitly mentioned, the procurement follows Chapter 2269 Subchapter D of the Texas Government Code, suggesting standard state procurement protocols. Contractors will be required to provide comprehensive documentation, including shop drawings, operation and maintenance manuals, and testing reports, and must carry substantial insurance coverage including workers' compensation, commercial general liability, and builder's risk insurance. The project will require third-party commissioning and extensive testing protocols, with contractors needing to demonstrate factory certifications and technical expertise in large-scale AV system integrations. Potential respondents must comply with prevailing wage requirements as determined by the U.S. Department of Labor's Davis-Bacon Act, and all legal proceedings will be conducted in Williamson County, Texas.