RFP - Audio Visual Services to Support ARC's State of the Region Event

The Atlanta Regional Commission (ARC) is seeking proposals from eligible respondents to provide audio-visual production services, including stage design, lighting, rigging, audio, video, and labor, for an in-person event expected to have approximately 1,500 attendees. The event, known as the State of the Region, will be held on the morning of Friday, November 1, 2024, in Atlanta, GA. ARC is looking for a contractor(s) that can deliver a comprehensive audio-visual solution to support this event. Proposals are due by 5:00 p.m. EDT on Friday, June 28, 2024, and ARC anticipates selecting a contractor(s) in early July 2024, with all post-event work to be completed by December 1, 2024. The RFP specifies that the compensation for the services is not expected to exceed $55,000, and ARC encourages proposals that include discounted, complimentary, or sponsored services in exchange for recognition at the event. The evaluation criteria include provider capabilities, technical approach, cost proposal, and references.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. ARC reserves the right to award the contract to one or more contractors based on the evaluation criteria. The RFP does not mention any incumbent vendors or current contractors, nor does it specify any existing infrastructure or technology that requires integration.