26RFCSP21 Expo AV Upgrade

Williamson County Commissioners' Court is soliciting sealed responses for audiovisual upgrade services at the Williamson County Expo Center through procurement 26RFCSP21. The primary objective is to upgrade the audiovisual systems at the Expo Center located at 5350 Bill Pickett Trail, Taylor, Texas. Respondents must submit pricing using either lump sum or unit pricing as specified in the solicitation documents available through the Williamson County Bonfire Portal at https://wilco.bonfirehub.com/portal/ or the County's purchasing website, with no registration fees required. A mandatory pre-solicitation conference will be held on Thursday, March 19, 2026, at 10:00 AM CST at the Expo Center to allow bidders to review the facility and clarify project requirements. Sealed responses must be received by April 1, 2026, at 3:00 PM CST at the Williamson County Purchasing Office, 100 Wilco Way, Suite P101, Georgetown, Texas, where responses will be publicly opened and read aloud. The County reserves the right to accept the best value response or reject any and all responses. Additional information and addenda will be posted on the vendor portal at http://wilco-online.org/ebids/bids.asp, and interested parties should contact Senior Purchasing Specialist Michelle McKinney at michelle.mckinney@wilcotx.gov or (512) 943-3878 for further assistance.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No information regarding existing audiovisual infrastructure or technology requiring integration was disclosed in the available documentation. Payment will be made by check or electronic funds transfer according to the respondent's preferred method on file with the Williamson County Auditor's Office, provided the method is acceptable to the County. The specific budget range or award value for this audiovisual upgrade project is not listed in the notice and would be detailed in the complete solicitation documents available through the County's portal. Potential bidders are advised to review all solicitation documents and attend the mandatory pre-solicitation conference to obtain detailed project specifications and pricing requirements.