Consulting Services - Emergency Management Exercise Development/Evaluation

Collier County, Florida is soliciting consulting services through a Quick Quote procurement to develop and evaluate a full-scale hurricane response exercise designed to assess the Emergency Operations Center's (EOC) audio/visual and information-sharing technology systems. The contractor will design and facilitate two half-day exercise sessions following Homeland Security Exercise and Evaluation Program (HSEEP) methodology, utilizing existing platforms including WebEOC, Juvare Crisis Track, CityView, and ArcGIS to identify technology gaps, redundancies, and process inefficiencies affecting situational awareness and inter-departmental coordination. Key deliverables include an exercise design package, facilitation of two sessions plus a staff hotwash, participant feedback tools, and a comprehensive After-Action Report with a prioritized technology improvement plan due within 45 days of the final session. The contractor must provide qualified personnel including an Exercise Director, Lead Controller, and Controllers aligned with FEMA Community Lifelines, with demonstrated experience designing and facilitating emergency management exercises using HSEEP methodology, technical understanding of audiovisual and information systems integration in EOC environments, and familiarity with FEMA Community Lifelines. Questions must be submitted by February 3, 2026, at 5:00 p.m., with quote responses due February 6, 2026, at 3:00 p.m., submitted online through Collier County's e-Procurement Portal. Award will be made to the responsive vendor with the lowest quote based on firm pricing for this one-time engagement.

No set-aside designations or restrictions for disadvantaged enterprises are specified in the solicitation materials. The contractor must comply with Collier County's standard procurement requirements, including E-Verify enrollment verification, Florida Sunbiz registration, W-9 submission, and Certificate of Insurance demonstrating Workers' Compensation at Florida statutory limits, Employer's Liability of $500,000, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, and Professional Liability of $1,000,000 per claim and aggregate, with Collier County named as additional insured. The contract does not require performance or payment bonds, indicating an estimated contract value below $200,000. No incumbent vendors or current contractors are identified in the procurement materials. The contractor must integrate with and evaluate the County's existing technology infrastructure within the EOC and adjoining Emergency Services Center, including assessment of current systems and their integration capabilities.