NIGP 61545: File Folders, Regular, Legal and Letter Sizes

NIGP 61545 File Folders, Regular, Legal And Letter Sizes is an Item code that encompasses standard and custom file folders in letter and legal sizes, including labeled and unlabeled varieties, expandable folders, and end-tab configurations. State and local governments procure these folders for records management across law enforcement, courts, school districts, and general administrative operations, with recent solicitations emphasizing custom printing, color coding, and specific delivery requirements to multiple locations. The mix of issuing bodies spans county sheriff and district attorney offices, school districts, and municipalities; county procurement offices in Orange County, California, and Polk County, Florida appear as repeat buyers in recent months. School districts in Pinellas County and Washington County, Florida, and the City of Philadelphia are also active purchasers of file folders as part of broader classroom and office supply contracts. The work being solicited ranges from high-volume, standardized orders—such as the County of Orange Sheriff-Coroner's IFB for approximately 15,000 custom-printed folders annually across nine product categories (due March 26, 2026)—to embedded line items within comprehensive supply contracts, such as the Pinellas County School District ITB for classroom and office supplies that includes file folders alongside 103 other items (due April 30, 2026, approximately $330,000 annually).

Recent activity clusters in California and Florida. The County of Orange District Attorney's IFB for felony, misdemeanor, and blank DA file folders (due May 26, 2026) specifies reinforced paper with color mylar bars and annual volumes of 12,500 to 41,800 folders, while the City of Philadelphia RFQ for Kraft case folders (due June 9, 2026) requires inside delivery. School district procurements in Polk County and Washington County (mid-year supplies, due June 22, 2026) include file folders as standard line items within larger instructional and paper supply requests. Issuers consistently enforce insurance, compliance documentation (W-9, DUNS, UEI), and set-aside preferences—Orange County applies five percent price preferences for County of Orange Local Small Business and Disabled Veteran Business Enterprise certification, while Pinellas County School District enforces a Florida vendor preference where applicable. Contract terms typically run 12 months with renewal options; cooperating entity provisions allowing other governmental agencies to purchase under the same terms appear in both Orange County solicitations. Delivery windows often specify consolidated shipments to warehouses or multiple department locations with lead-time requirements of seven to fifteen business days.