Bid Tab

Griffin Regional Educational Service Agency (Griffin RESA) is requesting sealed bids for art materials, office supplies, copy paper, ink and toner, and janitorial products under IFB 2027, with bids due November 6, 2026 at 2:00 p.m. at the Griffin RESA Warehouse in Griffin, Georgia. Griffin RESA serves seven south metro Georgia counties: Butts, Fayette, Henry, Lamar, Newton, Pike, Spalding, and Upson.

The scope encompasses office supplies (tape, adhesives, writing instruments, binders, paper products, filing materials), art supplies (crayons, markers, paints, construction paper, brushes), janitorial items (cleaning supplies, sanitizers, gloves, paper products), and printer consumables (toner and ink cartridges for Brother, Canon, Dell, HP, Lexmark, and Xerox). Estimated quantities range from single units to over 14,000 units for high-volume items such as copy paper and composition books. All products must be new and in first-class condition unless otherwise noted. Bidders proposing items other than specified brand names must provide complete technical specifications, manufacturer information, and catalog references.

The contract is a requirements contract with a one-year base term and three optional one-year renewal periods exercisable at Griffin RESA's sole discretion under the same terms, conditions, and pricing of the base year, unless manufacturer price increases are approved with written documentation on manufacturer letterhead. Pricing shall be firm net prices on an F.O.B. destination basis, with all delivery, unloading, drayage, packing, cartage, insurance, license fees, permits, and bond costs included in the quoted price. Only one price change per item is permitted in the base year and one per option year. Payment is due within thirty days from delivery or receipt of satisfactory invoice in triplicate, whichever occurs last. Griffin RESA is exempt from state sales tax and federal excise tax. All goods are subject to inspection upon arrival; inspection and testing costs for non-conforming items are charged to the vendor. The contract is governed by Georgia law with exclusive venue and jurisdiction in Spalding County.