Open shelf filing for Courts - Calendar Yr 2012

Maine's Administrative Office of the Courts is soliciting bids on open shelf filing supplies and pre-labeling services for court locations statewide, with proposals due August 23, 2011. The contract covers calendar year 2012 operations.

The scope includes PFE-32 Gray 25pt Type 2 pressboard expander folders with two fasteners (11 3/4 inches with brown tieback); 14pt manila double-ply end tab file folders with two fasteners and imprinted tickmarks (9 1/2 x 12 1/4 inches); mylar labels; and 3-inch black arch-ring docket binders in 8 1/2 x 11 inches with A-Z black tab indexes. The contractor must provide pre-labeling services to all court locations statewide with delivery no later than December 1, 2011. Labels must follow a mandatory four-digit numbering format and specific color-coding scheme established by the Administrative Office of the Courts for thirteen case type abbreviations (CV, FM, SA, RE, SC, AP, MH, PA, AD, PC, CR, JV, AR, and VI). Jeter stock 14pt two-tab folders and mylar labels are mandatory requirements. No product substitutes are permitted unless approved through sample testing and evaluation for durability. The contractor must possess pre-labeling capabilities and include all product costs, shipping, handling, and labor charges in the bid.

The contract is issued under Maine's Division of Purchases General Terms and Conditions for purchase orders. Standard terms include a one-year warranty period for defects in materials and workmanship, contractor liability for delivery delays, and Division authority to inspect and reject defective materials. Contractors must comply with applicable federal and state environmental and energy efficiency standards. Questions are due August 23, 2011.