UNSPSC 44122011: Folders

UNSPSC 44122011 Folders (Commodity) covers file folders, labels, and related filing supplies that state and local governments procure for administrative, law-enforcement, and educational operations. Recent solicitations show state and local buyers acquiring custom-printed reinforced end-tab folders for case management, unlabeled folders with numeric strips, expandable folders, year labels and color-coded labels in quantities ranging from hundreds to tens of thousands of units annually. County sheriff, district attorney, and school district procurement offices dominate recent activity, with folder specifications tailored to specific operational needs—felony and misdemeanor case folders for prosecutorial offices, classroom-grade folders for educational supply chains, and general administrative folders for county services. Delivery requirements typically mandate multi-location service or consolidation to central warehouses with specified lead times and lift-gate or inside-delivery capabilities. Award structures favor firm fixed pricing with multi-year initial terms (commonly three years) and optional renewal periods; cooperative purchasing provisions allowing subordinate government entities to leverage awarded contracts appear standard across Orange County, California solicitations.

Recent opportunities cluster in California, Florida, and Pennsylvania. The County of Orange (California) Sheriff-Coroner issued IFB 0603015801MB on June 25, 2026 for file folders and labels with a March 26, 2026 response deadline, seeking custom-printed folders, expandable Barkley folders, and assorted labels for delivery to two locations with annual usage of approximately 15,000 custom-printed folders and 5,000 expanding folders combined. The County of Orange District Attorney's office issued IFB 026-3062402-PS on May 12, 2026 for felony, misdemeanor, and blank case folders with a May 26, 2026 response deadline, projecting annual quantities from 12,500 to 41,800 folders across four line items. Pinellas County School District (Florida) posted ITB 26HO014 on June 24, 2026 for classroom and office supplies including file folders among 104 line items with an April 30, 2026 response deadline and an approximate annual contract value of $330,000. The City of Philadelphia Procurement Department requested quotes for Kraft Case Folders on June 2, 2026 with a June 9, 2026 deadline; Washington County School District (Florida) issued IFB 1-26060-2701 on May 28, 2026 for instructional and paper supplies including folders with a June 22, 2026 deadline; and the School Board of Polk County, Florida posted bid 029-RW-0126 in February 2026 for classroom and office supplies including file folders with an approximate contract value of $88,000. Both California and Florida jurisdictions offer local-vendor and disadvantaged-business preferences (five percent deductions for OCLSB, DVBE, or equivalent certifications) and mandate insurance coverage, E-Verify compliance, and electronic submission through government portals.