Office Supplies

The State of South Dakota, through the Bureau of Administration's Office of Procurement Management, is soliciting proposals for a comprehensive office supplies contract (RFP #23RFP8602) to provide a complete line of office supplies, batteries, ink and toner, and small volume paper. The procurement aims to establish a contract with a supplier capable of servicing all state government locations, including institutions under the Board of Regents, with the ability to maintain a large inventory of required items and provide delivery within 24 to 48 hours of order placement. Evaluation criteria will focus on pricing and other factors, with an emphasis on contractors demonstrating proven resources and immediate stock availability. The RFP requires offerors to submit proposals by April 25, 2023, at 5:00 p.m. CDT, with an anticipated award decision on May 31, 2023. The resulting contract will be for a two-year period from July 1, 2023, through June 30, 2025, with options to renew for up to eight additional one-year periods. Potential contractors may email inquiries to Lisa Hubbard, Assistant Director, at Lisa.Hubbard@state.sd.us with the subject line "RFP #23RFP8602" prior to the specified deadline.

The solicitation allows local units of government to utilize the resulting contract and does not specify specific set-aside designations for disadvantaged enterprises. State law permits various contracting options, including potential integration with active contracts from other governmental agencies or cooperative procurement processes. While no incumbent vendor information is explicitly stated, historical data indicates the previous office supplies contract generated between $2.5 million to $3.0 million in annual sales, with 7,317 orders placed in 2022. The State requires only name-brand items and will not accept alternate products. Contractors must provide core list items with firm pricing for the first year and allow for annual price adjustments, while balance of catalog items will be subject to a percentage discount remaining firm for the contract's duration, including any extensions. The procurement is open to responsible suppliers who can meet the State's comprehensive office supply needs across all state agencies and potentially local government units.