PA036-26 Purchase of File Folders on an Annual Contract

Gwinnett County Financial Services Purchasing Division is requesting quotes for custom pre-numbered letter-size manila file folders on an annual contract with four renewal options, with quotes due July 31, 2026 at 2:50 p.m. The solicitation covers eleven distinct series for the Clerk of Court and six series for the Probate Court, with annual quantities ranging from 0.05 to 69 thousand units per 1,000.

All file folders must be letter-size manila with side tabs, pre-numbered, color-coded with mylar-reinforced labels, and feature factory-installed fasteners where specified. Scope includes provisions for color-code changes, numbering adjustments, and final production approval from respective departments prior to manufacturing each order. Samples may be requested at vendor expense within five business days.

Award will be made to the lowest responsive and responsible bidder; Gwinnett County reserves the right to reject any or all quotes, waive technicalities, split awards, or negotiate terms with the lowest bidder. Unit pricing must remain firm for the initial contract term and any renewal periods, and must include all costs associated with purchase, delivery, and setup. The successful vendor must obtain vendor registration with Gwinnett County, comply with E-Verify work authorization requirements, and maintain Commercial General Liability insurance with a minimum $2 million general aggregate limit, Automobile Liability coverage of $1 million combined single limit, and Workers Compensation at Georgia statutory limits with an A.M. Best rating of A-7 or higher.

Delivery is required between 8:00 a.m. and 2:00 p.m., Monday through Friday, with the awarded supplier responsible for coordinating delivery, verifying shipment accuracy, and providing necessary equipment such as pallet jacks and hand trucks. Questions must be directed to Blake Christopher, Purchasing Associate II, by 2:50 p.m. on July 24, 2026. Quotes should be submitted via email to Blake.Christopher@GwinnettCounty.com or mailed to the Gwinnett County Financial Services Purchasing Division.