Classification Folders - Request for Quote

The Colorado Department of Corrections issued a documented quote solicitation for the procurement of classification folders to be delivered to the Denver Reception & Diagnostic Center at 10900 Smith Road, Denver, Colorado 80239. The solicitation requests a total of 204 cases comprising 99 cases of red classification folders (Smead Manufacturing Company, Stock #C402-5A-1D) and 105 cases of gray/green classification folders (Stock #C402-5A-2DGY), with each box containing 10 folders and each case containing 50 folders. Bidders must submit quotes by July 2, 2015, at 1:00 PM MST via fax or email to Mary Ann Shaw, Purchasing Agent, with delivery scheduled across three dates: October 25, 2015, January 25, 2016, and April 25, 2016, each requiring delivery of 33 cases of red folders and 35 cases of gray/green folders. No substitutes for the specified manufacturers and stock numbers are permitted. Bid prices must include freight costs with FOB-destination delivery terms and assume Net-30 payment terms unless otherwise specified, though faster payment terms with discounts are encouraged. Award will be made to the bidder whose response is judged most advantageous to the State based on evaluation criteria including cost, delivery dates, quality, bidder qualifications and experience, and Service Disabled Veteran Owned Small Business status, with the CDOC reserving the right to divide the award among multiple bidders if in the State's best interest.

Prospective bidders must be registered on the Colorado Vendor Self Service website to respond to this solicitation. While the solicitation specifically recognizes Service Disabled Veteran Owned Small Business status as an evaluation factor, no information regarding incumbent vendors or current contractors is provided in the solicitation documents. The solicitation does not establish a specific budget range or award value; rather, the final contract value will be determined by the submitted bid prices for the requested quantities. Award results will be posted on the Colorado VSS website following the bid submission deadline. The CDOC reserves the right to cancel any order if delivery is not made by the stated dates, and bidders are advised to monitor the solicitation during the open bidding period for any modifications or addenda prior to the submission deadline.