Open Shelf Filing for 2014 Statewide Court supplies

The State of Maine is soliciting bids on open shelf filing supplies for statewide court operations in 2014, with proposals due August 15, 2013.

The scope requires pre-labeled filing supplies delivered to all designated court locations statewide by December 1, 2013. Specified products include PFE-32 Gray 25pt Type 2 pressboard expander folders with two fasteners (11 3/4 inches with brown tieback); MR15213 14pt manila double ply end tab file folders with two fasteners (9 1/2 x 12 1/4 inches or 9 1/2 x 11 3/8 inches without end tabs) with imprinted tick marks; Mylar labels; 3-inch black arch-ring docket binders (8 x 11 inches); and A-Z binder indexes with 3-hole black tabs. The contractor must implement a four-digit numbering system (example: 0001) and follow specific pre-labeling protocols. Labels must follow a standardized color-coding scheme for fourteen case types: CV (Blue), FM (Purple), SA (Orange), RE (Green), SC (Yellow), AP (Pink), MH (Dusty Pink), PA (Apple Red), AD (PC Light Pink), CR (Red), JV (Brown), AR (Gray), and VI (Buff). The contractor must demonstrate pre-labeling capability and test material durability during a trial period. All product costs, shipping, handling, and labor charges must be included in the bid. No substitutes are permitted unless samples are submitted and approved by the court. The geographic scope spans Maine's entire court system as detailed in the Court Location Chart 2014 attachment.

The contract operates on an open shelf basis, allowing courts to place orders on an as-needed foundation throughout the 2014 term at pre-negotiated pricing established at contract inception. Bidders must comply with submission guidelines and terms and conditions documents provided by the State.