Printing of Court Diversion Envelopes - Re-Bid

Cook County Government, through its Office of the Chief Procurement Officer, is soliciting competitive sealed bids via Invitation for Bid (IFB) 2519-06201R for the printing of court diversion envelopes to support the Clerk of the Circuit Court. The procurement involves the production and delivery of up to 1,050,000 court diversion envelopes over a three-year initial contract term, with optional two-year renewal period. The envelopes must meet specific technical specifications including 24-pound white bond paper, double-flapped accordion-folded construction at 15-1/16 inches by 10-5/8 inches (folding to 3-1/2 inches by 8-11/16 inches), two-color printing on two sides using PMS color and black ink, and particular perforation and glue configurations. Deliverables must be packaged in boxes of 500 envelopes each and delivered to six municipal district courthouse locations throughout Cook County according to schedules determined at proof approval. Qualified bidders must submit proofs for each of six different envelope designs within five business days of receipt, with final production and delivery completed within fifteen business days of proof approval. A non-mandatory pre-bid conference is scheduled for February 3, 2026, at 10:00 a.m. Chicago time via Microsoft Teams, written inquiries must be submitted through the Bonfire portal by February 4, 2026, at 10:00 a.m. Chicago time, and all bids are due electronically by February 11, 2026, at 10:00 a.m. Chicago time. The contract will be awarded to the lowest responsive and responsible bidder, with pricing firm for the initial twelve months and annual adjustments permitted thereafter with written justification.

This procurement includes mandatory minority business enterprise (MBE) and women business enterprise (WBE) participation goals of 4 percent and 8 percent, respectively, with bidders required to demonstrate these commitments or submit a Petition for Reduction/Waiver documenting good faith efforts to achieve participation. All bidders must complete and submit the Economic Disclosure Statement (EDS) form, Identification of Subcontractor/Supplier/Subconsultant (ISF) forms, and MBE/WBE Utilization Plan forms (including Letters of Intent from identified M/WBE participants) with their bids. The contract is subject to Cook County procurement ordinances and requirements including compliance with the Cook County MBE/WBE Ordinance, wage theft provisions, prevailing wage requirements, and the Living Wage Ordinance. No specific budget or award value is disclosed in the solicitation documents; however, all bid prices must be all-inclusive, incorporating goods, delivery, materials, labor, insurance, applicable taxes, warranty, overhead, and profit. The contract is non-federally funded and requires the selected vendor to be prepared to produce the full 1,050,000 envelopes regardless of actual order quantities placed during the contract term.