Rail Inventory Bulk Oil Contract

The Charlotte Area Transit System (CATS) is soliciting bids for a five-year inventory stock contract to supply bulk oils for preventive maintenance of its Light Rail Vehicle (LRV) Siemens S70 fleet and City LYNX Streetcar Siemens S700 fleet. The specific products required are Aeroshell Fluid 31, with an estimated annual consumption of 330 gallons, and Mobile Delvac 75W90, with an estimated annual consumption of 800 gallons. Delivery will be to 3305 Pelton Street, Charlotte, NC 28217, with a required delivery timeline of 48 hours after order placement on workdays. A non-mandatory virtual pre-bid conference is scheduled for January 27, 2026, at 11 a.m. EST, with prospective bidders required to email Lorena Nazario to receive the Teams meeting link. Written questions must be submitted through the Procurement Portal by 1 p.m. EST on February 10, 2026, and final bids are due electronically through the Bonfire e-Procurement Portal by February 26, 2026, at 11 a.m. EST.

The contract includes provisions for the Charlotte Business INClusion Program, which requires tracking of minority-owned, women-owned, and small business enterprises through the InclusionCLT system. Bidders must document participation of minority-owned business enterprises (MBE), women-owned business enterprises (WBE), and small business enterprises (SBE), with all subcontractors and suppliers required to be registered with the City of Charlotte. The contract will be an indefinite quantity, unit price contract with an initial three-year term, renewable at the City's option for two additional one-year extensions. The City reserves the right to award the contract to the lowest responsive responsible bidder, considering factors such as vendor qualifications, experience, quality, delivery, workmanship, and environmentally preferable attributes. While no specific budget range is provided, the contract allows for multiple awards if deemed in the City's best interest, and does not guarantee minimum purchase quantities. The successful bidder must maintain a full-time dedicated Account Executive available by cell phone with response times within two business days and authority to make decisions on the City's behalf.