Bulk oil delivered

Closed State & local contract opportunity

Solicitation number
2022-ITB-039
State
Pennsylvania
Responses due

Opportunity facts

Jurisdiction

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Scranton, Pennsylvania, issued Invitation to Bid (ITB) #2022-ITB-039 seeking sealed bids for bulk oil delivery to the Department of Public Works for the contract period of January 1, 2023, through December 31, 2023. Bids were to be submitted electronically through the city's e-Procurement Portal by October 24, 2022, at 10:00 am, with a deadline for questions on October 20, 2022, at 2:00 pm. The procurement encompasses multiple oil specifications including AW46, 15-40 oil, 90W-KEG-#16, multi-vehicle transmission oil, 5W/30 motor oil, and diesel exhaust fluid, with minimum delivery quantities of 275 gallons or more per order. Bidders must indicate their markup over the wholesale cost of oil, with pricing per gallon or per keg, and acknowledge that prices will fluctuate with oil market prices, requiring written documentation from the manufacturer with each price change. All bids must include signed affirmative action, non-segregated facilities, non-collusion affidavit, and disclosure forms. The contract will be awarded to the lowest, most responsible bidder, with the City of Scranton reserving the right to reject any or all bids submitted.

Bidders are required to submit a $500 cashier's check, certified check, or bid bond as a guarantee to keep the offer open until the City accepts or rejects it, and the successful bidder must furnish an additional $1,000 surety bond within ten days of award notification as a guarantee to furnish services as specified. Prospective bidders must register on the City's e-Procurement Portal at https://secure.procurenow.com/portal/scrantonpa and follow the project to receive automatic addenda notifications and be eligible to participate; failure to follow the project will result in exclusion from consideration. The procurement documents do not specify any set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors, nor do they identify an explicit award value or budget range, leaving the contract scope and financial commitment open based on actual consumption and delivery requirements during the contract year.

Opportunity text

Separate sealed bids will be received online by the Office of the City Controller for the City of Scranton ("City") via the City's e-Procurement Portal until Monday, October 24, 2022 at 10:00 am at which time they will be read aloud in City Hall Chambers by the Business Administrator (Or his Designee) located on the 2nd floor in City Hall and made available for public viewing at www.youtube.com/user/electriccitytv570 for the following:

BULK OIL DELIVERED

FOR THE PERIOD OF

JANUARY 1, 2023 THRU DECEMBER 31, 2023

AS PER SPECIFICATIONS

All Bids shall be in accordance with the specifications which may be obtained from the City's e-Procurement Portal at https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a Bid, you shall register on the City's e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective Bidder for this solicitation and will appear on the Follower's list. Bidders that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City's e-Procurement Portal, and therefore will be unable to participate or be considered for this ITB.

Each bidder shall submit a cashier's check, certified check, and/or bid bond in the amount of $500.00, as a guarantee to keep its offer open until the City accepts or rejects same and as to the successful bidder until the required surety bond is furnished. The successful bidder, within ten (10) days of the notification of the award shall be required to furnish a surety bond in the amount of $1,000.00 of the contract price as a guarantee to furnish services as specified. The contract shall be awarded to the lowest, most responsible bidder; however, the City reserves the right to reject any or all bids of any bids submitted.

All bid documents and supplementary documents must be uploaded and submitted using the City's e-Procurement Portal prior to 10:00 am on Monday, October 24, 2022, as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as "Submitted" the submission is complete. At that point, the Respondent representative who is registered with the City will receive an email confirmation from the City's e-Procurement Portal.

All bids must be accompanied by signed affirmative action, non-segregated facilities, non-collusion affidavit and disclosure forms.

All communications regarding this ITB, product related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this ITB shall be submitted via "Q & A" through the City's e-Procurement Portal, before the deadline of 2:00 pm on Thursday, October 20, 2022 and according to these specifications herein.

If a Respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact, OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the Respondent's responsibility to ensure that their response is submitted before the deadline.

Lawrence D. West

Business Administrator

Files

File Type Posted
BULK_OIL_DELIVERED.pdf PDF

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