Oils and Lubricants

Brazoria County, Texas (FIPS Code 48039) is issuing Invitation to Bid (ITB) #26-05 for the procurement of oils and lubricants to support county fleet and equipment maintenance operations. The procurement encompasses approximately 60 line items across multiple product categories, including aviation oils, brake fluids, antifreeze and coolants, greases, gear oils, motor oils, transmission fluids, power steering fluid, and diesel exhaust fluid. All products must be compatible with model year 2000 through 2026 Chevrolet/GM, Ford, and Chrysler/Dodge vehicles and equipment using gasoline and/or diesel engines, with specific brand requirements indicated in the bid table (including AeroShell, Dex-Cool, Shell Spirax, and Synthex). Vendors must submit detailed pricing for each itemized SKU specifying manufacturer name, manufacturer number, packaging unit of measure, and total cost, with pricing to be firm and not subject to escalation during the contract term. Sealed bids are due on Tuesday, February 3, 2026, at 11:00 A.M. local time, with bid opening available via Zoom; bidders may submit responses electronically through the Bonfire platform or as sealed hard copy submissions to the Purchasing Director at 237 E. Locust Street, Suite 406, Angleton, Texas 77515. The contract term begins March 28, 2026, and continues for twelve months with the option to renew for four additional twelve-month periods, subject to Brazoria County's written approval. All required certifications, affidavits, and compliance documentation must be submitted with the bid response, including workers' compensation verification, non-collusion affidavit, conflict of interest questionnaire, and prohibited telecommunications equipment certification.

The procurement contains no specific set-asides mandated for disadvantaged businesses; however, disadvantaged businesses are encouraged to participate and may upload certifications from other governmental entities. All pricing shall be FOB Destination with full freight allowed and must include all associated costs such as drum deposits, environmental fees, loading fees, and other expenses, with the county exempt from Federal Excise Tax and State Tax on lubricants and refined-blended oil products. Awarded vendors must process orders within twenty-four hours of receipt and provide inside delivery to county offices throughout Brazoria County at no additional cost. The county reserves the right to make partial or complete awards to one or more vendors and may add or delete items during the contract term at the same bid discount rates, with no minimum order or shipment requirements as orders will be placed on an as-needed basis. The county is eligible for any additional discounts, specials, or promotions offered during the contract term if they result in lower costs, and no specific budget range or award value has been provided in the solicitation materials. No incumbent vendor information or existing contract details are specified in the available documentation.