Oils, Lubricants and Anti-Freeze (Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) is seeking bids for an annual contract to supply oils, lubricants, and anti-freeze for equipment and vehicles under repair. The solicitation, designated as Bid 26-22, requires vendors to provide various petroleum products including motor oils (15W40 synthetic blend and 5W30 full synthetic), automatic transmission fluid, diesel exhaust fluid, antifreeze, gear lubricant, and heavy-duty truck grease, along with a remote digital reading capability for fluid containers. Bidders must meet specific qualifications, including being in business for at least five continuous years, being licensed in Georgia, and demonstrating financial stability. The bid is scheduled to be advertised from October 5, 2025, with a bid closing date of November 6, 2025, at 2:00:00 p.m. (ET). The contract will have an initial term of one year, with potential for two additional one-year renewal terms, and will terminate on the night before the twelve-month anniversary of the contract's execution. Delivery of bulk items must be made within 24 hours of order placement to two specific locations: the Transportation Department and Maintenance and Operations.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with E-Verify requirements and provide documentation certifying they are not debarred or suspended from federal transactions. The district reserves the right to designate primary, secondary, and backup vendors, with the award made to the responsive and responsible bidder with the lowest total bid. Bidders are required to maintain specific insurance coverage, including commercial general liability, automobile liability, workers' compensation, and umbrella insurance, with the district named as an additional insured. While no specific budget range is explicitly stated, the comprehensive nature of the solicitation suggests a significant annual contract value for petroleum and lubrication products. Pricing must be submitted through the SCCPSS e-Procurement Portal, with all prices including inside delivery to district sites. The district will not consider price increases, fuel surcharges, or add-on costs during the original term or subsequent extensions, except as specifically outlined in the contract documentation.