Miscellaneous Oils and Lubricants

Hillsborough County and the City of Tampa are seeking proposals for Miscellaneous Oils and Lubricants (Solicitation 26-P-00103) to support various municipal departments' operational needs. The procurement specifically targets seven line items including non-detergent oils in multiple grades (40W, 20, and 30W), motor oil 10W-30, mobilgear 600 XP 320, and turbine RO46 oil. Quantities range from one drum to 72 quarts, with vendors required to submit electronic quotes through the OpenGov solicitation distribution system. The contract will be awarded for a one-year period, with the City reserving the right to adjust quantities without penalty. Deliveries must be FOB Destination, with all shipping and handling charges included in the quoted price. Bid pricing must remain firm and fixed for the entire award period, and vendors must complete a comprehensive vendor questionnaire. The proposal submission deadline is January 30, 2026, with quotes to be submitted electronically by the specified time.

The solicitation indicates this is a non-Small Local Business Enterprise (SLBE) procurement, meaning there are no specific set-aside requirements for disadvantaged businesses. Vendors must comply with standard City of Tampa terms and conditions, including adherence to Florida Public Records Law, Ethics Code, and non-discrimination requirements. Contractors will also need to demonstrate comprehensive insurance coverage. The City reserves the right to award by division, line item, or aggregate total, with an aggregate award requiring quotes for all items. While specific budget ranges are not explicitly detailed, the procurement suggests a flexible purchasing approach with no guaranteed minimum or maximum purchase quantities. Bidders must provide pricing for all line items to be considered for award, and all submitted materials become the property of the City of Tampa upon receipt. The City maintains broad discretion to cancel, reject any or all quotes, or waive procedural irregularities in the solicitation process.