Bulk oil and fluids

Greenville County is seeking proposals for RFP #22119 to procure bulk oil and fluid products for heavy equipment and vehicle maintenance. The procurement involves multiple fluid types, specifically DEF Diesel Exhaust Fluid, Hydraulic Oil Fluid (AW-32), Synthetic Blend Motor Oil (15W-40), and Full Synthetic Motor Oil (0W-20), to be delivered to Twin Chimneys Landfill and Vehicle Fleet Services. Vendors must provide detailed pricing for gallon quantities and storage tanks, with specific requirements for tank sizes and electronic monitoring systems. The county will evaluate proposals based on five equally weighted criteria: responsiveness to the RFP, experience with similar projects, references, cost, and sufficiency of tanks per location. Key proposal deadlines include a submission due date of June 28, 2022, at 3:00 pm, with proposal reviews anticipated between June 28 and July 5, 2022, and a tentative contract award date of July 5, 2022. Vendors must also submit references, complete a vendor questionnaire, and comply with legal requirements including the South Carolina Illegal Immigration Reform Act and the Prison Rape Elimination Act.

The procurement opportunity does not explicitly outline set-aside designations for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, with the county seeking to be named as an additional insured on most policies. The contract template suggests flexibility for potential contract extensions up to four additional one-year terms, contingent on county approval. While specific award values are not detailed, the Sample Services Agreement indicates comprehensive terms for potential service engagement, including payment processing within ten days and the county's right to terminate with thirty days' notice. Vendors must complete a Substitute W-9 form, which requires detailed information about their legal entity, tax identification, and service type. The contract will require vendors to maintain comprehensive general liability insurance of $1,000,000 per occurrence, automobile liability insurance of $1,000,000, and statutory worker's compensation coverage. No incumbent vendors are specifically mentioned in the provided documentation.