Engine Oil, Lubricants and Other Automotive Fluids, Six-Month Term Contract

Closed State & local contract opportunity

Solicitation number
4188MF
State
Florida
Responses due

Opportunity facts

Jurisdiction

Updated .

About this opportunity

Written by GovTribe AI ·

The School Board of Marion County, Florida is requesting bids on engine oil, lubricants, and other automotive fluids under ITB 4188MF, with bids due August 12, 2026 at 2:00 PM and a question deadline of August 7, 2026.

The scope spans five product categories: diesel heavy-duty engine oil (3,500 gallons bulk and 100 quarts), synthetic blend motor oils in 5w-30 and 5w-20 grades (360 quarts and 330 55-gallon drums each), greases including RT Litoplex tubes and gear oil, transmission fluid (Citgo SynDurance 668 ATF), hydraulic fluid, diesel exhaust fluid (45,000 gallons bulk), and non-chlorinated brake cleaner with application equipment. All products must meet or exceed specifications from major equipment manufacturers (Caterpillar, Detroit Diesel, Cummins, Ford, GMS, Chrysler, Mack, Navistar) and carry current American Petroleum Institute licenses; only reputable, well-known brands typically found in established auto parts retailers will be accepted. The awarded vendor for DEF must furnish and install approximately 850-gallon tanks equipped with 110-volt electric pumps and meters at multiple locations throughout Marion County within two weeks of award, with full responsibility for maintenance and replacement costs, and must provide automatic delivery service and 24-hour emergency delivery and repair service.

Delivery is FOB destination and freight prepaid to Liberty Middle School, Reddick Bus Garage, Lake Weir Middle School, Fort McCoy Compound, Dunnellon Compound, North Marion High School, and Marion Technical College. All prices must include shipping and delivery and remain firm for the six-month contract period from October 1, 2026 through March 30, 2027, with three optional one-year renewal periods by mutual agreement. The School Board reserves the right to award by item, by category, all-or-none, or to designate primary and secondary suppliers based on lowest responsive and responsible bidder pricing, with consideration to past performance, management capabilities, customer references, service quality, and location/service availability. Bidders must comply with Florida Preference requirements under 287.084, Florida Statutes, and submit specification sheets and samples upon request. Insurance requirements include Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence, Business Automobile Liability of $1,000,000 per occurrence, and Product Liability of $1,000,000 per occurrence from A- or better rated carriers. Award is anticipated at the September 22, 2026 Board meeting. Electronic submission through myvendorlink.com is required; mailed, emailed, or in-person submissions will not be accepted.

Opportunity text

As posted by the source.

The purpose and intent of this term contract is to secure firm pricing for bulk, gallon, and quart engine oil, lubricants, and other automotive fluids for six consecutive months, on an as-needed basis. 1. All bidders shall supply complete specification sheets on the product(s) they are bidding; 2. All bidders are required, upon request, to submit samples on all items bid for testing purposes; and, 3. The prices offered must include shipping and delivery. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2025) was conducted to determine if their use would be economically advantageous to the District.

Files

File Type Posted
Engine_Oil_Lubricants_and_Other_Automotive_Fluids_Bid_4188MF_TABSHEET.pdf PDF
Bid_4188MFPROPOSAL_FORM.xlsx XLSX spreadsheet
Bid_4188MF_REQUIRED_FORMS.pdf PDF
Bid_4188MFTERMS_AND_CONDITIONS.pdf PDF

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