Bulk oil and fluids

Greenville County, South Carolina is seeking proposals for RFP #23025 to procure bulk oil and fluid products for heavy equipment and vehicles at two primary locations: Twin Chimneys Landfill and Vehicle Fleet Services. The procurement requires vendors to supply multiple types of products including Diesel Exhaust Fluid, Diesel Engine Oil, Hydraulic Oil, and various grades of Standard and Synthetic Motor Oils across different viscosities. Proposals are due on September 6, 2022 at 3:00 pm, with a tentative award date of September 20, 2022, and contract negotiations scheduled from September 20 to October 4, 2022. Key requirements include providing an electronic monitoring system for storage tanks, offering 24-hour service and delivery, and providing technical assistance. Evaluation criteria appear to include pricing, product specifications, service capabilities, and compliance with legal and regulatory standards. Vendors must quote unit costs for specific oil grades and types, and the county reserves the right to award the contract to one or more vendors and to modify product or department listings.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract includes provisions for monthly cost updates based on the Producer Price Index for Finished Lubricants and requires vendors to comply with insurance requirements, immigration reform, and safety regulations. Vendors must complete a Substitute W-9 form and provide comprehensive business and tax information. While specific budget ranges are not detailed, the contract allows for flexible pricing and potential multi-year engagement, with the possibility of extending services through additional contract terms. The county will require vendors to maintain specific insurance coverages, including $1,000,000 in general liability and automobile liability, and statutory worker's compensation insurance. The procurement appears open to multiple vendors, with the county maintaining significant discretion in vendor selection and contract structuring.