Re-Refined Motor Oil-CMS/DOV

The State of Illinois, specifically the Department of Central Management Services (CMS) and the Department of Veterans' Affairs (DOV), is issuing an Invitation for Bid (IFB) to establish a three-year term contract for the procurement of re-refined motor oil. The contract will enable CMS and DOV to purchase re-refined motor oil on an as-needed basis, with the option to renew for up to three additional one-year terms, not to exceed a total term of ten years. The IFB includes 33 line items for various grades and quantities of re-refined motor oil to be delivered to garages in the Northern, Northwest, Central, and Southern regions of the state. The required oil must meet or exceed certain API and ILSAC performance standards, with requested quantities ranging from 540 to 34,920 quarts and 6 to 825 drums, some specifying bulk delivery. Bids are due by July 26, 2018 at 1:00 PM, and a mandatory bidder's conference will be held on July 19, 2018.

The IFB includes a 10% Business Enterprise Program (BEP) goal for businesses owned by minorities, women, and persons with disabilities. Vendors must either meet the goal, make good faith efforts to meet the goal, or make good faith efforts to meet a portion of the goal. The contract will not be awarded without an approved BEP Utilization Plan. The total estimated value of the contract over the life of the initial term and potential renewals is $2,264,721.30, with the initial three-year term award amount being $1,132,360.65. The contract was not awarded to the lowest bidder, but the justification for the award decision is provided. Funding for this contract may be from federal sources, in which case the percentage of federally-funded goods/services will be disclosed to the awarded vendor.