Bid 26-22 Oils, Lubricants and Anti-Freeze (Annual Contract)

Closed State & local contract opportunity Posted

Solicitation number
PE-62600-NONST-2026-000000120
State
Georgia
Responses due

Opportunity facts

Jurisdiction
NIGP codes
UNSPSC codes
Show all 49
Point of contact

Opportunity details come from ssl.doas.state.ga.us. Updated .

About this opportunity

Written by GovTribe AI ·

The Savannah-Chatham County Public School System has issued Bid 26-22 for an annual contract to procure various oils, lubricants, and anti-freeze products for equipment and vehicle repairs. The procurement seeks specific automotive and mechanical fluids including motor oil (15W40 synthetic blend CK-4 and 5W30 full synthetic), automatic transmission fluid, diesel exhaust fluid, antifreeze, gear lubricant, and heavy-duty truck grease. Key objectives include establishing a reliable supply chain for critical maintenance fluids with an emphasis on timely delivery, as the solicitation explicitly notes that delivery time is crucial for the school system's operational needs. The bid was posted on October 6, 2025, with proposals due by November 6, 2025, and vendors are required to submit any alternative product proposals or request interpretations before the designated deadline. The school system reserves the right to purchase from alternative vendors if the contract vendor's delivery times are deemed unacceptable, and additionally requires that pricing for supplemental items be consistent with the vendor's lowest customer pricing.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the solicitation, the bid appears open to qualified vendors who can meet the technical specifications and delivery requirements. The contract includes a remote digital reading capability for fluid containers, suggesting potential technological integration requirements for successful bidders. The procurement allows for bulk ordering of products in various container sizes, including per-gallon and 55-gallon drum configurations. Although no specific budget range or award value is provided, the annual contract nature and the breadth of products suggest a potentially significant procurement opportunity for automotive fluid suppliers. The bid's scope covers a comprehensive range of lubricants and fluids, indicating the school system's intent to establish a comprehensive, long-term supply relationship with a qualified vendor capable of consistently meeting their maintenance and operational fluid requirements.

Opportunity text

The specific product specifications and/or requested scope of services requested by the District are outlined below. Unless the solicitation expressly states that no substitutions will be considered for a particular product, brand names are intended only to be illustrative of product specifications and do not require use of a specific manufacturer. The solicitation may identify attachments with additional product specifications or services. If Bidder wishes to propose alternative products or services, it should do so in writing before the date indicated for ¿Deadline for Bidder Questions, Requests for Interpretations, Requests for Material Substitution of Products, Services or Contract Terms¿ set forth in the Invitation to Bid Timeline on page 1 of this solicitation, as may be modified by addenda. All oils, lubricants and anti-freeze required under this contract are for equipment and vehicles which are under repair. Therefore, delivery time is critical. The Savannah-Chatham County Public School System reserves the right to make purchases from other than the contract vendor on a case-by-case basis when deemed that the contract vendor¿s delivery time is unacceptable. Additional purchases may be required for oil, fluids, and lubricants that are not covered in this bid. Pricing of these items should be consistent with the lowest pricing offered by the vendor to their best customer. Requested Items and Unit Size: ¿ Motor Oil SAE 15W40 synthetic Blend CK-4 Bulk Order (Per Gallon) ¿ Automatic Transmission Fluid (Synthetic Allison Approved) ¿ Bulk Order (Per Gallon) ¿ Diesel Exhaust Fluid ¿ Bulk Order (Per Gallon) ¿ Antifreeze 50/50 Blend Extended Life Meets or Exceeds Cummins Engine Requirements ¿ 55 Gallon Drum ¿ Gear Lubricant 80W90 410 lb. ¿ 55 Gallon Drum ¿ Heavy Duty Truck Grease (All chassis application Lithium, EP, NIGI #2) ¿ 55 Gallon Drum ¿ Motor Oil SAE 5W30 Motorcraft Full Synthetic ¿ 55 Gallon Drum Remote Digital Reading Capability for Fluid Container

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