Fluid, automatic transmission, purchase and delivery of

Palm Beach County's Purchasing Department issued Request for Quotation #250586/ZG on December 10, 2018, for the purchase and delivery of automatic transmission fluid (ATF) meeting Allison OEM-approved TES 295 specifications to support county fleet operations. The procurement is divided into two geographic lots: Lot #1 covers all Palm Beach County locations excluding the Glades area with estimated 12-month quantities of 50 gallons in gallon containers, 10 drums of 55 gallons, 500 gallons in bulk, and 6 totes of 275 gallons; Lot #2 covers only the Glades area with estimated quantities of 30 gallons in gallon containers, 1 drum of 55 gallons, and 110 gallons in bulk. All fluid must meet detailed American Petroleum Institute (API) standards and performance specifications including specific viscosity grades, pour point, flash point, and oxidation stability requirements to ensure compatibility with state vehicle fleets. The contract term is twelve months with renewal options for four additional twelve-month periods, with delivery required within three calendar days of purchase order receipt to specified Palm Tran facilities in West Palm Beach, Delray Beach, and Belle Glade. Award will be made on a lot-by-lot basis to the lowest responsive and responsible bidder, with pricing evaluated on a single, fixed unit price per item with no escalation clauses. The submission deadline was December 4, 2018, at 4:00 p.m., and vendors were required to select from nine approved manufacturers including Castrol, BP, Cognis Corp, International, Exxon Mobil Lubricants, John Deere & Company, Volvo Truck North America, Shell, and CNH.

Bidders claiming local preference must demonstrate a permanent place of business in Palm Beach County or the Glades with a valid Business Tax Receipt, and Small Business Enterprise (SBE) certified vendors bidding within 10% of the lowest bid may receive preference consideration. All successful vendors must provide evidence of Commercial General Liability Insurance ($500,000), Business Auto Liability Insurance ($500,000), and Workers' Compensation Insurance, with Palm Beach County named as an additional insured. All deliveries shall be FOB destination with the awarded vendor responsible for all transportation charges, liability, and risk in transit, and the County reserves the right to increase or decrease quantities as necessary and may add or delete delivery locations throughout the contract term at the unit prices offered. The RFQ documents specify that Palm Beach County reserves the right to reject awards under $1,000 or involving multiple small fragments as financially disadvantageous. While specific award values are not published in the solicitation materials, the estimated annual quantities provide a basis for vendor cost projections based on their fixed unit pricing submissions.