Fluid, automatic transmission, purchase and delivery, RE-quote

Palm Beach County, Florida issued Request for Quotation (RFQ) #250565R/ZG on December 22, 2017, seeking quotes for the purchase and delivery of Automatic Transmission Fluid (ATF) meeting Allison OEM-approved TES 295 specification under a 12-month term contract with four optional renewal periods. The procurement is divided into two geographic lots: Lot #1 encompasses all Palm Beach County locations excluding the Glades area and requires estimated annual quantities of 50 gallons in cases, 10 drums, 500 gallons in bulk, and 6 totes, while Lot #2 covers the Glades area west of 20 Mile Bend with estimated quantities of 30 gallons in cases, 1 drum, and 110 gallons in bulk. Quotations were due by 4:00 p.m. Palm Beach County local time on January 4, 2018, with responses accepted via fax or email. Pricing must be firm and fixed with no escalation clauses, quoted in single unit prices to two decimal places, and must include all transportation, labor, equipment, and delivery costs with FOB destination pricing to designated Palm Beach County facilities within three calendar days of delivery order receipt. The County awards contracts on a lot-by-lot basis to the lowest responsive and responsible bidder; if Lot #2 is not awarded, the Lot #1 bidder must fulfill Glades area orders as needed. Successful bidders must maintain Commercial General Liability Insurance of at least $500,000 per occurrence, Business Auto Liability of $500,000 combined single limit, and Workers' Compensation coverage in accordance with Florida Statute Chapter 440, with Palm Beach County named as additional insured where applicable, and must be an approved vendor from manufacturers including Castrol, BP, Cognis Corporation, International, ExxonMobil, John Deere, or Volvo Trucks North America.

A 5% local preference is available for bidders with permanent places of business in Palm Beach County or the Glades area, subject to submission of a completed Certification of Business Location and valid Business Tax Receipt. No specific incumbent vendors or current contractors are identified in the solicitation documents. The RFQ specifies that bids must indicate the manufacturer brand being offered and must include pricing for every item within a lot, with failure to do so rendering the bid non-responsive. No specific award value or budget range is disclosed in the solicitation; pricing is determined competitively based on responsive bids received for each geographic lot. Interested vendors should verify all package sizes and quantities required, as incomplete bids or those failing to specify the manufacturer product will be considered non-responsive and rejected from consideration.